Secretary Level 2 - College of Arts, Sciences and Education

Secretary Level 2 - College of Arts, Sciences and Education

Location:

Big Rapids (Main Campus)

Department:
Social Work

Advertised Salary: $18.45 hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement.

Benefits:
Comprehensive benefit package (health care, vacation, etc.)

FLSA:
Non-Exempt

Temporary/Continuing:
Continuing

Part-Time/Full-Time:
Full-Time

Union Group:
Clerical-Technical Association (MEA-NEA)

Term of Position: 12 Month

At Will/Just Cause:
Just Cause

Summary of Position:
The College of Arts, Sciences and Education seeks applicants for a Secretary Level 2 position. This position will support the delivery of academic functions within the college and provide primary support in the Social Work Department. The position will follow established college/departmental policies and procedures. The anticipated start date of this position is December 2026. However, this is an estimated date and can be revised if needed.

Required

Education:

Satisfactory completion of two years of college or equivalent. Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered. Equivalency for education:
Two years of full-time, related work experience equals one year of education.

Required

Work Experience:

Two years of full-time secretarial work experience, including bookkeeping, supervisory responsibility, and public contact. Two years of part-time is equivalent to one year of full-time.

Physical Demands:
Office Environment Moving, Reaching, Twisting, Repetitive movement

Additional Education/Experiences to be Considered:
Higher education work experience. Experience with Concur (travel software), Banner self-service and Banner INB.

Essential Duties/Responsibilities:
Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures. Assist students with registration, drops, and adds. Coordinate special college/departmental functions such as recruitment activities, graduation, meetings, conferences, workshops, seminars, athletic and fundraising events by scheduling facilities, preparing agendas, and arranging for services and equipment. Establish and maintain filing and record-keeping systems. Independently answer routine correspondence.

Draft non-routine correspondence for the supervisor's review and approval. Input, retrieve, download, and output information utilizing a computer to access various software programs and systems. Interview, train, and direct student employees. Train and direct lower-level non-bargaining-unit clerical employees. Perform bookkeeping, record keeping, calculations for employee assignments, faculty load report, departmental budget expenditures, encumbrances, balances and reconciliations, and deposits. Plan expenses and monitor travel budget for staff, faculty, and teams.

Prepare and maintain information for such documents as correspondence, memos, reports, etc., using computer software such as word processing, spreadsheet, database, and file management. Perform any/all duties as defined in the Secretary, level one position description. Coordinate activities with other departments. Research information as background for incoming and outgoing communications. Train clerical bargaining unit members in the characteristic duties. Perform duties related to auditing student scholastic records, checking graduation applications, and determining honor status.

Verify scheduling of course offerings, classrooms, and laboratories. Carries out responsibilities in accordance with university policies and applicable laws. Responsible for maintaining confidentiality of information pursuant to university policies and/or state or federal laws. Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically. Support, promote, and develop university student enrollment and retention initiatives.

Any other duties assigned within the position classification area.

Marginal Duties/Responsibilities:
Attend meetings and conferences in the absence of the supervisor. Provide back-up assistance for other clerical positions and perform routine office support duties. Carry out supervisory responsibilities in accordance with University policies and applicable laws. Maintain the confidentiality of designated information. Reports to immediate supervisor. Train and direct non-bargaining unit clerical…