Driver Qualification Coordinator

Driver Qualification Coordinator Ensure Compliance. Support Driver Readiness. Strengthen Operations.

At zTrip
, our drivers are essential to delivering safe, reliable transportation services every day. Behind every successful driver is a strong support system that ensures records are accurate, qualifications remain current, and onboarding processes run efficiently. We are seeking a detail-oriented and organized Driver Qualification Coordinator to help maintain driver compliance, documentation, and operational readiness across our transportation network.

This role is ideal for someone who thrives in an administrative environment, enjoys working with documentation and data, and takes pride in helping keep operations running smoothly behind the scenes.

Benefits & Perks

• Medical, Dental, Vision, and Life Insurance
• 401(k) with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Monday-Friday Schedule
• Career Growth Opportunities
• Professional Development and Training
• Supportive Team Environment
• Stable, Year-Round Employment
• Opportunity to Play a Vital Role in Transportation Operations

Position Overview

As a Driver Qualification Coordinator
, you will be responsible for overseeing driver records, monitoring credential requirements, coordinating onboarding documentation, and ensuring qualification standards are maintained. Your work will directly support operational efficiency by helping drivers remain eligible, prepared, and compliant with company requirements.

Success in this position requires exceptional attention to detail, organizational skills, follow-through, and the ability to manage multiple priorities while maintaining accuracy.

Key Responsibilities of aDriver Qualification Coordinator:
Driver Qualification Management

• Maintain driver qualification files and records with a high degree of accuracy
• Verify required documentation for completeness and compliance
• Monitor licensing, permits, certifications, and qualification requirements
• Track expiration dates and renewal deadlines
• Notify drivers and leadership regarding upcoming credential renewals
• Ensure all records meet company standards and operational requirements

Onboarding Administration

• Support the onboarding process for new drivers
• Collect, review, and process employment and qualification documents
• Coordinate onboarding appointments, orientations, and required paperwork
• Verify completion of onboarding requirements before activation
• Work closely with recruiting and operations teams to ensure a seamless onboarding experience
• Assist drivers with documentation questions and requirements

Compliance & Record Auditing

• Perform routine audits of driver files to ensure accuracy and completeness
• Identify missing, expired, or inaccurate information and facilitate corrective action
  
  Maintain organized electronic and physical record systems
• Support internal audits, compliance reviews, and reporting requests
• Recommend process improvements that strengthen compliance efforts
• Help ensure operational readiness through proactive record management

Driver Support & Communication

• Serve as a point of contact for driver documentation and qualification inquiries
• Communicate requirements, deadlines, and renewal expectations clearly
• Provide administrative assistance related to driver records and compliance needs
• Coordinate follow-up efforts for outstanding documentation
• Build productive relationships with drivers and operational teams
• Deliver timely and professional customer service to internal stakeholders

Reporting & Administrative Operations

• Maintain tracking logs, spreadsheets, and compliance databases
• Prepare reports related to driver qualifications, onboarding status, and credential tracking
• Monitor trends and identify opportunities for increased efficiency
• Support leadership with administrative reporting and workforce documentation
• Ensure confidentiality and proper handling of sensitive information
• Assist with special projects and operational initiatives as assigned

Qualifications of aDriver Qualification Coordinator:

Preferred Experience

• Experience in administrative support, compliance coordination, transportation operations, human resources, records management, fleet administration, or a related field
• Strong organizational and recordkeeping skills
• Exceptional attention to detail and accuracy
• Ability to manage competing priorities and deadlines
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, databases, and document management systems
• Strong problem-solving and analytical abilities
• Professional and…