Junior Administrator

Kane Group are an established, and successful multi-disciplinary building-services solution contractor, with our Head Office based in Banbridge, Northern Ireland.

We're an innovative, forward-thinking company with continued steady growth serving residential, hospitality, education, commercial and healthcare sectors with offices in Northern Ireland, London, Birmingham, Glasgow and the Republic of Ireland.

Kane Group are seeking a Junior Administrator based in Birmingham to be part of our growing team.

The successful candidate will provide essential administrative support to the Birmingham office and Operations team, helping ensure smooth coordination and efficient day-to-day operations across sites in the Midlands and UK.

• Provide administrative support including document preparation, data entry, diary management, correspondence, and visitor reception.
• Assist in the management of office resources including supplies, meeting scheduling, mail distribution & filing.
• Handle incoming calls, emails, and visitor interactions professionally, serving as a liaison between internal teams, clients, and suppliers.

• Assist the Administrator in supporting ISO audits, NICEIC inspections, insurance renewals, and maintaining business continuity documentation.
• Assist with the accurate filing and distribution of HSEQ documents and ensure compliance with company standards.
• Regular checking and updating the company QA systems. (Full training provided)
• Utilize Kane Group platforms (Field View, Viewpoint, 4
  
  Projects) for managing project data & uploading certifications (Full training provided).

• Assist with tracking and distributing project documents, RFIs, and technical submissions.
• Help with progress reporting, defects management, and handover activities including O&M manuals and certification collation.
• Support ordering and checking deliveries of PPE, stationery, and site materials.
• Provide admin support to HR, Accounts, Procurement, and Commercial teams (e.g., timesheets, absence tracking, invoice filing).
• Assist with creating purchase and subcontract orders
• Organisation of deliveries to site or office.
• Updating all site required paperwork.
• Work closely with the Administrator and liaise with relevant departments to ensure effective communication and teamwork.
• Respond to client queries and feedback professionally, ensuring they are directed to the appropriate team members and followed up.
• Prepare meeting materials, attend meetings and take notes when required.

• Promote and uphold Kane Group values, ethical practices, and adherence to all relevant company policies and procedures.

• 5 GCSE passes (or equivalent) including Maths and English

• Experience in an office environment (filing, data entry, and document preparation).
• Familiarity with handling phone calls and emails professionally.
• Proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook, Teams)
• Familiarity with document control systems such as Viewpoint, Field View and 4
  
  Projects (4P)

• High attention to detail and accuracy, ensuring quality work even when working to deadlines.
• Clear and professional communication skills, with a friendly manner and good phone etiquette.
• Strong organisational ability. Able to manage own tasks effectively and support the Administrator with prioritising workload.
• Proactive and adaptable, with a willingness to embrace change and learn new skills
• Confident, professional, and flexible approach to work
• Collaborative team player with a helpful attitude and willingness to assist colleagues across departments.

• Cash Health Plan to include Employee Assistance Programme
• 4 x Salary Death in Service cover
• Auto Enrolment Company Pension scheme (Salary Sacrifice)
• Company Sick Pay Scheme, which is available upon successful completion of probation, and increases with service
• Enhanced maternity & paternity benefits
• Paid professional subscriptions
• Variety of employee discounts
• Cycle to Work Scheme
• Corporate Gym discount for Kane employees
• Branded clothing
• Active Social and Wellbeing Committees
• Annual Health Checks
• Awards for long service
• Additional annual leave based on length of service
• Training and development opportunities

Kane is an Equal Opportunities Employer and welcomes applications from all sections of the community.

If you think you have the expertise and knowledge to fulfill this role.