Document Controller

Document Controller

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This range is provided by VVB Engineering. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Direct message the job poster from VVB Engineering.

• Competitive salaries and yearly appraisals
• Travel expenses to locations outside of your contracted location
• Perkbox giving you 24/7 access to perks, benefits, discounts and wellbeing tools
• 3 x Life Assurance covered under the VVB Group Life Assurance scheme, provided by Canada Life
• Private Medical Insurance scheme, provided by BUPA, inclusive of an online private GP
• Pension scheme (4% ER and 5% EE)
• 25 days holiday + bank holidays (3-4 to be used for Christmas shut down)

At VVB we are currently recruiting for a Document Controller to provide document control and administrative support during operational processes, handling enquiries, processing documentation typical to project operations. Single point for registration, receipt, distribution and issue of all Project Documentation.

• Reviewing and numbering with unique document reference and revision Project Documents before submission to Client.
• Uploading / Downloading project documents to client Document Control System.
• Uploading / Downloading documents to Asite VVB Document Control Management portal.
• Maintaining Document Control register, TQ and RFI register.
• Recording, checking and tracking all incoming and outgoing project documents.
• Ensuring appropriate personnel (including project personnel and subcontractors) are issued with up-to-date documentation.
• Placing requisitions on SAP.
• Reconcile Delivery Notes with purchase orders.
• Compiling site timesheets and reconciliation against clocking system to issue to accounts for payments.
• Single point for all Timesheet, time and attendance related queries.
• Regular updating of time and attendance using information from timesheet provided.
• Monitoring of Site Stationery.
• Photocopying, scanning, encapsulating documents.
• Monitor Site Holidays/Absence records and liaison with HR department.
• Updating & maintaining records of staff holidays, sickness and absence and other project records.
• Maintaining electronic records of all purchases, and maintaining the filing system for requisitions to enable easy location of information where necessary.
• Filing and archiving various paperwork.
• Typing (Letters, memos, e-mails, meeting minutes and reports etc.).
• Providing full secretarial and administrative support to Project Team.

• Have an experience in Document Control and different DMS (Document Management System).
• Desire and commitment to work within the construction environment.

VVB values the benefits of a diverse workforce and is committed to treating all prospective and current employees with dignity regardless of age, disability, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion, or belief, sex, or sexual orientation. All employees must demonstrate commitment and enthusiasm in promoting the principles of equality in employment and service delivery.