Office Manager

Fantastic challenges. Amazing opportunities.

GKN Aerospace is reimagining air travel : going further faster and greener! Fuelled by great people whose expertise and creativity sets the standards in our industry were inspired by the opportunities to innovate and break boundaries. Were proud to play a part in protecting the worlds democracies. And were committed to putting sustainability at the centre of everything we do opening up and protecting our planet.

With over 16000 employees across 33 manufacturing sites in 12 countries we serve over 90% of the worlds aircraft and engine manufacturers and achieved sales of 3.35 2023. There are no limits to where you can take your career.

We are looking for an Office Manager to join our sociable lively team to work in our vibrant office environment. The Office Manager / Front of House / Executive Assistant is central to the smooth and professional operation of our Birmingham Corporate Headquarters. This multifaceted role ensures a welcoming environment for all staff and visitors combining high‑level administrative support to senior leadership with responsibility for office facilities health and safety and front‑of‑house services.

The postholder acts as a trusted point of contact for internal and external stakeholders managing office operations vendor relationships and compliance with company policies. Supporting two senior executives the role includes complex diary management travel coordination and confidential administrative tasks. The successful candidate will demonstrate exceptional organisational skills attention to detail and the ability to foster a positive inclusive workplace culture.

This is a highly visible position requiring discretion adaptability and a proactive approach to both day‑to‑day operations and strategic initiatives.

The Office Manager will be required to be on site five days per week from 8.00am
-5.00pm.

• Manage reception and front‑of‑house services ensuring a professional and welcoming environment
• Act as the first point of contact for visitors, clients and contractors
• Oversee office entrance control, security badge management and parking allocations
• Coordinate visitor access, meeting room bookings and hospitality requirements
• Provide comprehensive diary management and meeting coordination for two senior executives
• Arrange domestic and international travel, accommodation and itineraries for executives
• Assist in preparation of annual report
• Manage office supplies procurement and relationships with vendors and service providers
• Oversee contracts for cleaning, catering, equipment and other office services
• Ensure compliance with health, safety and environmental (HSE) standards including fire safety and PAT testing
• Conduct regular office inspections and address maintenance or facility issues promptly
• Liaise with building management, IT and contractors for maintenance and security protocols
• Coordinate onboarding and off‑boarding processes including workspace and systems setup
• Maintain filing systems, databases and office records including archives
• Support internal communications, manage office distribution lists and update SharePoint sites
• Organise internal events, team‑building activities and leadership off‑sites
• Handle confidential information with discretion and professionalism
• Promote a positive inclusive and efficient workplace culture aligned with organisational values

• Proven experience in office management, executive support and front‑of‑house roles
• Strong proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)
• Excellent organisational, time‑management and multitasking skills
• Professional communication and interpersonal abilities
• Experience managing vendors, contracts and office budgets
• Knowledge of HSE compliance and office safety standards
• Ability to handle confidential information with discretion
• Proactive, adaptable and solutions‑focused approach

• Experience in facilities management and vendor coordination
• Familiarity with visitor management systems and travel booking platforms
• Event coordination experience
• Understanding of GDPR and data protection principles
• Professional…