Team Assistant

Team Coordinator
6 Month Contract | £180 - £200 per day (umbrella) | Birmingham, Hybrid

We are recruiting for an experienced Team Assistant to support a high‑performing directorate within a major infrastructure organisation. This role requires someone highly organised, proactive and confident managing multiple senior stakeholders. You will play a key part in coordinating diaries, meetings, documentation and day‑to‑day operations across a busy team delivering large‑scale programmes.

This is an excellent opportunity for a skilled administrator or coordinator who thrives in a fast‑paced, complex environment and is available to start at short notice.

Key Responsibilities

Manage and coordinate multiple senior team members’ diaries, meetings and appointments
Prepare meeting papers, documentation and follow up on agreed actions
Format and produce presentations for senior leadership meetings
Coordinate internal communications and team briefings
Manage travel and accommodation bookings in line with guidelines
Act as the first point of contact for enquiries, ensuring a professional response
Maintain accurate filing systems and ensure documentation is easily accessible
Provide ad hoc administrative support to ensure smooth day‑to‑day operations
Update and maintain financial records using internal system
Essential Skillset

Strong IT skills, including full use of Microsoft Office
Excellent organisational skills with the ability to prioritise and manage competing demands
Experience booking travel, accommodation and managing logistics
Confident preparing meeting documentation and taking minutes
Ability to manage sensitive and confidential information with discretion
Strong communication and interpersonal skills, able to liaise with senior stakeholders
Package

£180–£200 per day (Umbrella)
6‑month contract
Hybrid working: 3 days in Birmingham office, 2 days from home
ASAP start
Opportunity to support a high‑profile programme within a major organisation