Accounts Receivable​/Project Coordinator

Position: Accounts Receivable / Project Coordinator

LCI HVAC — Locally Owned Commercial HVAC Company

Accounts Receivable / Project Manager

LCI HVAC — Locally Owned Commercial HVAC Company

Bloomington /Minnesota (on-site)

About Us

LCI HVAC is a locally owned commercial HVAC company focused on service, design-build, and controls. We are not owned by private equity. We value practical problem-solving, accountability, and long-term relationships with our team and customers.

The Role

We are looking for a self-motivated Accounts Receivable / Project Coordinator who can own the billing and collections process for commercial HVAC projects. This is a hands‑on role for someone who is comfortable with construction billing, tracking payments, processing rebates, and keeping project financials accurate and current.

Key Responsibilities

• Prepare and manage AIA payment applications (G702/G703) and related project billing
• Handle accounts receivable, invoicing, and collections
• Process and track HVAC equipment and utility/energy rebates
• Complete closeout documents for construction projects
• Maintain accurate project financials and support job‑costing in Foundation
• Use  to track project status, billing milestones, and follow‑ups
• Create and maintain reports and documentation in Excel and Word
• Identify and resolve billing discrepancies, payment issues, and process gaps
• Work closely with project and field teams to keep financials aligned with work completed
• Support overall office operations

Qualifications

• Experience with accounts receivable, collections, and construction‑style billing preferred
• Familiarity with AIA forms, HVAC rebates, and commercial project billing a strong plus
• Proficient with Foundation (or similar construction accounting software), , Excel, and Word
• Strong problem‑solving skills and ability to work independently
• Self‑motivated with good attention to detail and follow‑through
• Experience in HVAC, mechanical contracting, or construction is helpful but not required if the above skills are solid

Benefits

• Full health benefits covered by the employer
• Employer‑matched 401(k)
• Stable, locally owned company (not private equity)
• Opportunity to work with a hands‑on team on real commercial projects
• Base Pay $65,000 to $80,000, depending on qualifications