Administrative Assistant to Academics
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Administrative/Clerical
Office Administrator/ Coordinator, Education Administration, Admin Assistant, Clerical
Job Description & How to Apply Below
Job Description
Act as liaison between the Academic Department and the faculty, staff, and University community. Assist with researching and compiling documentation as directed for accreditation. Maintain and distribute the Academic department personnel's schedule as required. Assist with scheduling, coordinating, attending, taking notes, and compiling minutes from Academic events and meetings such as PAC, Curriculum, Assessment, departmental, and staff meetings. Maintain and order office supplies for the VPAA's Office.
Assist with maintenance of faculty files and credentialing documents. Coordinate and track various academic document collection and storage. Run routine reports. Assist with other special projects as needed. Extensive use of student database, accreditation software, learning management system, and expertise with Microsoft Office suite (especially Word, Excel, and Outlook) will be required.
The Administrative Assistant performs routine clerical and administrative duties and assists in the coordination of general office functions.
Daily Responsibilities:Answer telephone calls in a timely manner and forward messages to recipients
Prescreen and review faculty documents and qualifications
Ensure the faculty paperwork are completed and are in compliance with accreditation standards
Update and audit electronic faculty files and faculty database
Run routine reports and disseminate information and updates daily
- Assistance with campus administrative functions
- Assistance with answering phones
- Assistance with events planning
- Must have knowledge of Word, Excel, Outlook
- Works well under pressure, multi-tasking, and a team player
- Excellent spoken and written communication skills.
- Strong interpersonal skills.
- Candidate must have a Bachelor's Degree from a 4
-year college or university; and 1-2 years related experience and/or training; or equivalent combination of education and experience.
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