Senior Payroll Analyst & Administrator

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Payroll Analyst & Administrator based in the United States.

As a Senior Payroll Analyst & Administrator, you will oversee end-to-end payroll operations across multiple locations in the United States and Canada, ensuring accurate and timely bi-weekly payroll processing. You will manage payroll administration for a large, geographically distributed workforce, using cloud-based payroll systems to maintain data integrity and compliance. You will also play an important role in reviewing system configurations, validating payroll outputs, and recommending process improvements.

Working closely with HR business partners, local authorities, and benefit administrators, you will resolve discrepancies and support essential payroll-related activities. Through detailed reporting, reconciliations, and financial analysis, you will provide valuable insights to support business operations and leadership decisions. This fully remote opportunity is ideal for an experienced payroll professional with strong analytical skills and expertise in multi-state and Canadian payroll administration.

In this role, you will manage payroll processing, maintain accurate employee compensation records, and ensure compliance across multiple jurisdictions. Your main responsibilities will include:

• Process accurate and timely bi-weekly payrolls for employees across 15 U.S. locations and 2 Canadian locations using Ceridian Dayforce.
• Review and validate employee timekeeping records and data downloaded from electronic timekeeping systems at remote locations to ensure completeness and accuracy.
• Coordinate with local and state tax authorities regarding wage garnishments, responding to inquiries and completing required documentation.
• Monitor and audit payroll transactions, including paid time off (PTO) payouts, disability payments, leave payments, incentive compensation, court orders, garnishments, and other deductions.
• Submit required payroll reporting for 401(k) and Flexible Spending Account (FSA) programs to the relevant administrators after payroll processing.
• Collaborate directly with Human Resources People Business Partners at different locations to investigate and reconcile payroll discrepancies.
• Generate customized payroll reports to support analysis of transactions and activities processed through the payroll system.
• Reconcile payroll reports against payroll data for each pay period and prepare quarterly and year-end payroll reconciliations.
• Support the review and analysis of payroll outputs by providing accurate data, reports, and supporting documentation.
• Investigate and resolve payroll-related payment concerns raised by employees, end users, and leadership.
• Contribute to payroll system configuration improvements through recommendations, testing, validations, and process reviews.
• Complete additional payroll-related projects and assignments as requested by management.

The ideal candidate is a detail-oriented payroll specialist with extensive experience managing complex payroll operations across the United States and Canada. You should bring the following qualifications and technical capabilities:

• Associate's degree required or equivalent relevant professional experience;
  Bachelor's degree preferred.
• At least 5 years of payroll administration experience covering both the United States and Canada.
• Minimum of 3 years of experience processing payroll for both exempt and non-exempt employees.
• Previous experience managing payroll operations for organizations with more than 1,000 employees.
• Strong understanding of payroll administration, deductions, garnishments, tax requirements, and reconciliation processes.
• Proficiency in Microsoft Office, particularly Microsoft Excel, with strong data analysis and reporting capabilities.
• Hands-on experience with medium- to large-scale cloud-based payroll platforms, such as Ceridian Dayforce, ADP, SAP, or Workday.
• Ability to review payroll data, identify discrepancies, and implement appropriate resolutions.
• Strong analytical, organizational, and problem-solving skills, with exceptional attention to detail.
• Excellent communication and interpersonal skills to collaborate effectively with HR teams, employees, administrators, and external authorities.
• Professional proficiency in English.
• Ability to manage multiple priorities, meet strict payroll deadlines, and work…