Back Office Operations & Recruiting Corrdinator

Matrix Systems and Technologies (MSTi)

Company: Matrix Systems and Technologies (MSTi)
Position Title: Back Office Operations & Recruiting Coordinator
Employment Type: Part-Time (Initially)
Work Location: 100% Remote
Schedule: Flexible Part-Time Schedule, Based on Business Needs
Growth Opportunity: Potential to Increase Hours as Business Needs Expand
Reports To: Management Team

Position Overview

Matrix Systems and Technologies (MSTi) is seeking a highly organized, dependable, and self-motivated Part-Time Back Office Operations & Recruiting Coordinator to provide remote administrative, recruiting, and operational support.

This position will initially be part-time, with the potential for increased hours and responsibilities as the company grows.

The selected individual will assist with managing daily business emails, posting job opportunities, coordinating recruitment activities, maintaining company records, and providing general administrative support to management.

The ideal candidate must be comfortable working independently in a remote environment, managing multiple priorities, and ensuring daily business activities are handled efficiently and professionally.

Key Responsibilities

1. Email Management & Daily Administrative Support

Monitor, organize, and manage designated company email accounts.

Review incoming correspondence and respond to routine business inquiries.
Identify and elevate urgent or time-sensitive matters to management.
Track pending emails, follow-ups, and outstanding action items.
Draft professional emails, letters, and other business correspondence.
Assist with scheduling meetings, coordinating appointments, and maintaining calendars.
Maintain organized electronic files and company documentation.

2. Job Posting & Recruiting Support

Prepare, publish, and manage job postings on Linked In, Indeed, and other recruiting platforms.

Review incoming resumes and applications to identify qualified candidates.
Conduct initial candidate outreach and preliminary screenings.
Coordinate interviews between candidates and hiring managers.
Maintain organized recruiting trackers and candidate databases.
Follow up with applicants regarding interview schedules, application status, and required documentation.
Assist with identifying candidates for IT consulting, government contracting, and professional services positions.
Support recruiting efforts for current and upcoming contract opportunities.

3. Business Operations & Coordination

Provide ongoing administrative support to the MSTi management team.

Assist with organizing company records, documents, contracts, and internal files.
Maintain spreadsheets, trackers, and status reports.
Monitor administrative deadlines and outstanding business requirements.
Coordinate routine communication with employees, contractors, vendors, and business partners.
Assist with employee and contractor onboarding documentation.
Support timesheet reminders, documentation collection, and administrative follow-ups as needed.

4. Proposal & Contract Support

Assist with tracking government contracting opportunities and solicitations.

Maintain organized proposal-related files and supporting documentation.
Track important proposal submission dates and deadlines.
Coordinate collection of resumes, certifications, and other required documents.
Support administrative follow-ups associated with proposals and contract opportunities.

5. Additional Administrative Responsibilities

Assist management with special projects and other operational tasks as assigned.

Help improve administrative processes and internal organization.
Provide additional recruiting, business development, and general office support as needed.
Adapt to changing business priorities and company requirements.

Required Qualifications

Previous experience in…