Executive Personal Assistant to CEO

Position: Executive Personal Assistant to the CEO

Executive Personal Assistant

Our client is a fast-growing, venture-stage technology company working at the frontier of AI. They see executive support as a strategic role and are hiring a team that thinks ahead, works with care and grows with the company.

About the Role:

You'll take care of the CEO's personal life so he can focus on building the company. That includes his family's travel, his homes, errands and personal admin. You'll work closely with a senior member of the support team who sets the family's priorities, and you'll have a lot of independence in how you deliver on them. This role suits someone early in their career who is extremely organized, completely discreet, and eager to learn high-level personal support from an experienced team.

This position is onsite.

What You'll Do:

Calendar:

• Keep every personal appointment on the CEO's calendar, accurate and formatted the way he likes.
• Work with the senior personal assistant to protect his personal and family time.

Personal and Family Travel:

• Plan personal trips for the CEO and his family end to end, including itineraries, accommodations, flights, ground transportation, meals and appointments.
• Build travel systems such as packing and unpacking routines and playbooks for frequent trips between homes.
• Support the family remotely while they travel.

Homes:

• Be the main contact for the CEO's homes: coordinate vendors and property managers, manage deliveries, and keep careful records of purchases.
• Keep household and travel essentials stocked.
• Travel to homes in the Northeast to oversee projects and upkeep.
• Set up meal plans that help the family eat well and consistently.

Errands and Personal Admin:

• Run errands and handle personal purchases and gifts, keeping detailed records.
• Look after vehicle maintenance and repairs.
• Help with bill pay, subscriptions, renewals and insurance.

Workday Support:

• Handle business expenses, receipts and reimbursements.
• Receive, sort and route the CEO's mail and packages.
• Arrange meals during the workday.

Who You Are :

• Experience in personal assistance, household management, concierge work, hospitality or a similar service role.
• Complete discretion: you protect the family's privacy and keep personal information secure. We use Google Drive and 1
  
  Password.
• Clear, consistent communication: you keep the senior assistant informed, explain the decisions you make, and ask when you're unsure.
• Forward planning: you turn the family's priorities into weekly and monthly plans, and you'd rather move things forward than wait for answers.
• A hospitality mindset: you notice what's needed before anyone asks. A background in hospitality, restaurants or events stands out to us.
• A valid driver's license and comfort traveling around the Northeast.

How Our Support Team Works You'll be part of an executive support team coordinated by a support staff lead. You'll work most closely with the senior assistant who leads the CEO's personal support, so you'll always have someone to learn from and lean on.

About The Hire Standard:

We are an elite, boutique recruiting agency dedicated to pairing visionary leaders with high-impact talent who elevate their organizations. Specializing in Executive Support, People Operations, Leadership Operations, and Strategic Administrative roles, we place exceptional full-time and contract talent with industry-defining companies across the nation.