Contracts Manager

Contracts Manager

The Contracts Manager reports to the Senior Director of Contracts and will be responsible for managing the contracts administration process across JFF. This person will work in strong collaboration with various JFF departments including Program, Organizational Services, the Finance Team and senior leadership to collaborate on the end-to-end vendor contracting process. This person will be the liaison between JFF and external vendors by providing top-notch contracts management, organizational and administrative support.

This is an exciting opportunity for someone who thrives on being organized & detail-oriented and is energized by managing mission-critical projects and working collaboratively with others. The Contracts Manager will be responsible for supporting on compliance and risk management; ensuring the progress of contracts through all stages including, drafting, negotiation, review, approval, and execution. In addition, they will provide coaching to JFF staff with drafting/editing forms, templates, and agreements, as needed.

Contracts Management

• Draft, negotiate, and revise agreements, using templates, tools, and guidelines
• Reinforce consistent use of contract templates, including deference to policies on content
• Flag important issues and potential legal risk to the Senior Director
• Provide research and due diligence on vendors and vendor contracts, as needed by Contract Administration team or other internal teams
• Run and disseminate periodic reports using tracking tools
• Translate JFF's business needs into contracts structure while managing stakeholders' expectations
• Deliver great quality contract administration that is responsive to and manages internal deadlines
• Develop, draft and review contract documents and track status of contracts from request to execution
• Manage full cycle of service requests for contracts, subawards and related legal documents from internal teams
• Coordinate with relevant cross functional internal teams to identify issues and client requirements, facilitate discussions about business terms, timelines, and deliverables.

Relationship Building and Management

• Serve as the subject matter expert on contract review inquiries and guidance and a liaison between JFF and external vendors
• Cultivate strong working relationships and partner with JFF Colleagues in service to facilitating program and business operations
• Collaborate with the Senior Director in processing incoming contract requests
• Support the Senior Director by referring questions and contracts as indicated as well as preparing document revisions informed by their feedback and guidance.
• Track the compliance of contract administration policies and processes while communicating trends to Senior Director

Growth and Learning Mindset

• Support cross-functional systems integration, bringing contracts management process experience
• Support the Senior Director during the development and implementation of new contract administration platforms and new team initiatives as needed
• Adapt to changing demands and shifting priorities, with a view to delivering high-quality service and product

Who you are:

• You bring a deep understanding of contracts administration processes where you have worked on supporting various types of agreements, including Master Services Agreements (MSAs), Non-disclosure Agreements (NDAs), Firm-Fixed Price, Time and Materials contracts, Cost-reimbursable Subawards or domestic subgrants is a plus;
  New hires at the Manager level typically bring 3-5 years of professional experience across full-time, part-time, internship, and/or freelance roles.
• You are comfortable editing contracts clauses in response to changing terms
• You are committed to client support and approach your work in the spirit of coaching and providing guidance while bringing excellent customer service skills and the ability to pull in others for their expertise
• You function effectively as a team player, collaborating with colleagues at different levels of seniority within the department and organization, while being able to work independently and prioritize with or without direction
• Your collaborative nature allows you the ability to manage up and across in order to complete projects
• You bring and demonstrate governance and compliance familiarity for Contracts in support of finance
• You possess an unflinching commitment to exceptional work production, and you bring expertise in negotiating with strong personalities and interpreting both needs and legal limits, while accurately…