Business Services Coordinator

Business Services Coordinator

Full-Time (30 Hours per Week), Hybrid in Boulder, CO

The Business Services Coordinator provides executive and administrative support while coordinating office operations, human resources tasks, team member engagement, and cross-departmental business services to support the Chef Ann Foundation's mission.

About the Chef Ann Foundation

Founded in 2009, the Chef Ann Foundation (CAF) believes that all children should have equal access to fresh, healthy, delicious food providing them the foundation to thrive and meet their true potential. We ensure that school food professionals have the resources, funding and support they need to provide cook-from-scratch meals that support the health of children and our planet. To date, we’ve reached over 19,000 schools and over 5.9 million children in all 50 states with our school food programming.

Job Description

The Coordinator, Business Services reports to the Chief Operating Officer (COO) and plays an essential role in supporting the Foundation's daily operations and organizational effectiveness. This hybrid position supports executive administration, office management, team member engagement, and cross-departmental business services, including human resources, accounting, and technology. The ideal candidate is a detail-oriented, self-motivated professional with strong organizational and communication skills who thrives in a collaborative environment.

This position requires working in the Boulder office 2–3 days per week, with remaining days worked remotely.

Key Responsibilities Executive & Administrative Support

• Provide comprehensive administrative support to the COO, including managing executive communications, responding to inquiries, and coordinating daily priorities.

• Manage complex Google Calendars, schedule meetings, coordinate logistics, and resolve scheduling conflicts.

• Draft, edit, and proofread executive correspondence, internal announcements, reports, and other organizational communications.

• Coordinate monthly all-staff meetings and organizational gatherings, including technical setup, agendas, meeting notes, and action-item tracking.

• Support executive projects, document management, and quarterly team activities.

Team Member Experience & Engagement

• Coordinate team member recognition initiatives, including birthdays, work anniversaries, and personal milestones.

• Organize and distribute welcome packages for new hires to support a positive onboarding experience.

• Maintain inventory of recognition items, electronics, promotional materials, and team apparel.

• Coordinate fulfillment of organizational merchandise and tea towel store orders.

• Assist with scheduling, file organization, and recruitment support.

Office & Technical Operations

• Maintain an organized, professional, and welcoming office environment, including supply management, filing systems, and general facility coordination.

• Manage daily office operations, including incoming and outgoing mail, shipments, bank deposits, and voicemail monitoring.

• Troubleshoot general office equipment issues and coordinate operational needs.

• Develop and maintain presentations, reports, and spreadsheets using Google Workspace and Microsoft Office applications.

Cross-Departmental Collaboration

• Partner with the Technology team to coordinate new-hire account setup, equipment tracking, and onboarding/offboarding logistics.

• Support the Accounting team with routine data entry and administrative tasks within payroll and accounting systems.

• Collaborate across departments to support efficient business operations and organizational initiatives.

Other duties as assigned within the scope of this position.

Position Requirements

• High school diploma or equivalent;

• Minimum of 3 years of experience in an administrative…