Professional Assistant to Undergraduate Programs

Location: Boulder, Colorado

Employment Type: University Staff

Schedule: Full-Time

The Leeds School of Business seeks a highly organized, diligent, and proactive Professional Assistant to the Associate Dean and Executive Director of Undergraduate Programs. This full-time position provides professional administrative support to Undergraduate Programs leadership and coordinates administrative operations, student recognition, events, and special projects. The Professional Assistant contributes to a welcoming and supportive environment for students, faculty, staff, and visitors while supporting efficient program operations and student success.

This position reports directly to the Executive Director for Undergraduate Programs and supports both the Associate Dean and Executive Director.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

At Leeds, we have an outstanding vantage point, and while we’re located at the foot of the Rocky Mountains, we’re not talking about the scenery. Set in the heart of Boulder, Colorado-one of the nation's most vibrant business communities-Leeds offers unparalleled access to world-changing entrepreneurs, national research institutions and award-winning faculty!

Executive Support and Meeting Coordination

• Provide responsive administrative support to the Associate Dean and Executive Director, anticipate needs, and prioritize requests using sound judgment, discretion, and awareness of critical timelines.
• Proactively manage and maintain complex, confidential calendars; schedule appointments and meetings; and resolve scheduling conflicts in alignment with leadership priorities.
• Draft and prepare professional correspondence, meeting documents, and presentations that are accurate, clear, and aligned with leadership's voice.
• Prepare leadership for internal and external meetings by organizing agendas, compiling briefing materials, and providing relevant documents and background information in advance.
• Coordinate meeting logistics, confirm attendee participation, arrange rooms or virtual platforms, distribute materials, take and distribute minutes as needed, and track action items and follow-up.
• Coordinate travel arrangements, process reimbursements and related expense reports, and provide logistical support for the Associate Dean and Executive Director.
• Maintain organized digital and physical documents and records, protect confidential information and student records in accordance with university policies and FERPA, and ensure work products are accurate, timely, and complete.
• Purchase supplies, materials, and other approved items for leadership and Undergraduate Programs activities in accordance with Leeds and campus accounts payable policies.
• Coordinate with the accounts payable office and other campus units to resolve documentation questions and support compliance with purchasing, travel, and reimbursement procedures.

Student Events and Special Projects

• Coordinate travel, reimbursements, and logistics for Undergraduate Programs student events and activities, including Dean's Leadership Fellows and Dean's Student Cabinet.
• Coordinate administrative arrangements for the Dean's Leadership Fellows (DLF) leadership retreat, spring senior recognition event, and approved cohort activities, including travel, venue reservations, invitations, RSVP tracking, purchasing, approval paperwork, and payment follow-up.
• Maintai…