Associate, Center Corporate Diplomacy

Position: Associate, Center for Corporate Diplomacy
Description

Title
:
Associate, Center for Corporate Diplomacy

Salary
: $21.70 - $22.78 per hour commensurate with experience

Employment Status: Full-Time

FLSA Classification: Non-Exempt

Direct Report Title(s): Non-Supervisory

Supervisor Title
:
Associate Director, Corporate Diplomacy

Summary of Position

The Associate, Corporate Diplomacy will work to support department initiatives including donor cultivation, event implementation with a focus on private sector programming, and general team administration. The position will serve under the supervision of the Associate Director, Corporate Diplomacy to provide administrative support on business development and prospecting activities including preparing briefing memos, donor tracking, short-term research. Additionally, the Associate supports the Center for Corporate Diplomacy team with administrative activities including financial reconciliations, scheduling, and general operating duties.

This position is located in Washington D.C. and Meridian requires MD, DC, or VA residence for all employees. The position may work partially remotely until further notice.

Requirements Position Responsibilities Donor Cultivation and Stewardship Support (30%)

• Provide logistical and administrative support for donor cultivation activities, including preparing briefing materials, scheduling meetings, drafting follow-up communications, and coordinating with internal teams to ensure smooth engagement with prospects and partners.
• Support stewardship of corporate donors by helping to track touchpoints, prepare reports and updates, coordinate internal strategy meetings, and draft correspondence to strengthen relationships and ensure continued engagement.
• Assist in identifying potential corporate donor prospects by conducting background research and maintaining accurate records in Meridian’s CRM/database to help build a robust pipeline for corporate engagement programs, including the Corporate Council.

Programmatic Support and Coordination (35%)

• Draft, send and track programmatic correspondence including speaker invitations, event invitations, confirmation emails and thank you notes. Track and manage RSVP lists across multiple platforms (e.g., Salesforce, Excel, Splash), ensuring accuracy and follow-up.
• Support day-of execution and production of all programs (approx. 30 events annually, primarily in-person with occasional hybrid, virtual, or evening events) designed and/or implemented by the Center for Corporate Diplomacy team.
• Maintain program data and related event websites with accurate content including event details, registration functionality, and post event summaries. Assist in updating past event descriptions and stakeholder bios.
• Coordinate and liaise with Meridian Events team for logistics of programs.
• Coordinate with Meridian Communications team for collateral development, invitations, social media content, etc.

Operations and Administrative Duties (35%)

• Process incoming gifts, ensure accurate reconciliation with the Finance team, and generate donor acknowledgment letters in a timely manner.
• Database Management to include regular maintenance/cleaning, updating of donor records in
• Salesforce including but not limited to contact records, opportunities, campaigns, affiliations, and dashboards.
• Research relevant diplomacy-related topics and Meridian-related matters to contribute to written content.
• Manage calendar and scheduling for Vice President – Center for Corporate Diplomacy, and produce weekly report outlining upcoming meetings with donors and partners, along with key program and proposal deadlines.
• Attend meetings, as needed, for Center for Corporate Diplomacy leadership. Distribute any relevant notes to the greater team that adequately summarize the discussion.
• Maintain…