Facilities Project Control Analyst

Final date to receive applications:

November 28, 2026

Compensation Details:

Full Pay Range

69,118.

Generally, the hiring range is from the minimum up to 80% of the range. This is a full-time salaried position.

Scheduled Weekly

Hours:

40

Job Description

Summary:

Under general supervision, administers and coordinates large and complex Facilities projects involving new construction, renovation, and remodeling of city buildings. Serves as a key resource to Facilities Project Planners and Project Managers using critical thinking to provide support for project planning, coordination, construction, and closeout phases. Evaluates project information to identify risks, variances, conflicts, and emerging issues; and develops and recommends solutions to support successful project delivery.

Manages financial tracking, monitors project timelines, manages scheduling and coordinating with project staff and contractors, and maintains organized project documentation.

Job Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Plans, coordinates, and monitors assigned Facilities projects and project activities from initiation through closeout, ensuring scope, schedule, budget, procurement, contracting, and project deliverables are effectively managed.
• Manages assigned project activities and determines appropriate sequencing, coordination, follow-up, and prioritization of project tasks within established project objectives, policies, budgets, and contractual requirements under the guidance of Project Managers and Project Planners.
• Analyzes project information, identify risks, delays, conflicts, and resource issues, and develop and recommend courses of action to address issues affecting project scope, schedule, budget, or delivery.
• Manages project timelines, dependencies, and dashboards, as well as assist in reporting on key performance indicators using Smartsheet.
• Reviews project financial information, identifies variances and discrepancies, investigates causes, and recommends corrective actions under the guidance of Project Managers and Planners; escalates significant issues that may affect project scope, schedule, budget, or contractual obligations.
• Coordinates procurement and contracting activities for assigned projects, including consultant and vendor proposals, purchase order execution, and contract preparation and execution.
• Supports project closeout activities, including compiling documentation, validating final costs, and organizing turnover materials.
• Coordinates site visits, project meetings, contractor activities, inspections, and other project related activities.
• Prepares reports and status updates for Facilities leadership using Smartsheet automated reporting features.
• Develops and maintains standard operating procedures, project templates, tracking tools, and other Facilities project resources in collaboration with Project Managers and Planners.
• Coordinates communication among Facilities Project Managers, Facilities Maintenance staff, contractors, consultants, vendors, internal departments, and other project contributors.
• Coordinates procurement activities, including quotes, purchase orders, contracts, invoices, materials, and delivery schedules in accordance with city policies and procedures.
• Coordinates the bid and contract process for assigned projects, including preparation of documentation and coordination with procurement, contractors, consultants, and city staff.
• Coordinates project closeout activities, including compiling project documentation, validating final costs, coordinating outstanding work, and organizing turnover materials.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

• Ability to handle multiple tasks, priorities, and deadlines within a fast-paced environment.
• Ability to exercise independent judgment and make decisions within established policies, procedures, budgets, and project objectives.
• Ability to analyze complex or incomplete project information, identify potential impacts, and develop appropriate recommendations or courses of action.
• Ability to independently organize, prioritize, and coordinate multiple project activities and adjust priorities in response to changing conditions.
• Knowledge and basic understanding of construction or facilities-related terminology and processes.
• Knowledge of project management principles, practices, and methods, including project planning, scheduling, budgeting, procurement, contracting, risk management, and closeout.
• Skills at an advanced proficiency in Smartsheet (templates, forms,…