Funding & Compliance Administrator

Base pay range

Location: 3 Wollaston Road, Bournemouth Dorset

Job type: Part Time Permanent

Salary: £12.22 Hour

Contracted

Hours:

20-25 hours per week

• Annual Bonus Scheme
  :
  Share in our success with annual profit-based bonuses each May, as part of our Employee-Owned Company model.
• Childcare Discount
  :
  Up to 60% off childcare at our nurseries to help you balance work and family life.
• Flexible Working Options
  :
  Compressed hours can earn you up to 48 extra days off annually, or 24 extra days if you work nine days across two weeks — on top of your regular holiday.
• Certified World’s Happiest Workplace 2025
  :
  Recognised for our focus on employee well‑being, positive culture, and career growth.
• 30 Days Paid Holiday
  :
  Includes 28 days annual leave plus 2 extra days — one for your birthday (or a special day of your choice), and one for your wellbeing.
• Free Meals
  :
  Enjoy free, freshly prepared breakfasts daily to keep you energised.
• Employee Recognition
  :
  Blue Light Card access for savings on shopping, dining, and more.
• Reward Platform (Each Person):
  Discounts on gyms, cinemas, Cycle2
  
  Work, GP on-demand, supermarket cashback, and employee of the month rewards.
• Health & Wellbeing Support
  :
  Help with NHS prescriptions, optical care, and dental treatment.
• Career Development
  :
  Access to training and advancement opportunities to grow your career.
• Travel & Parking Support
  :
  Interest‑free loan of up to £500 for travel or parking season tickets.

The Funding & Compliance Auditor supports the Shoots Training team by carrying out regular checks on learner files and documentation to ensure compliance with funding body requirements, including the Department for Education (DfE), Local Authorities (LA), and other partners. This role is focused on auditing learner evidence, identifying missing or incorrect information, and helping to maintain accurate and compliant records. Working closely with the Compliance and Quality teams, the postholder will play a key part in helping Shoots remain audit ready at all times.

• Experience in an administrative and data quality role (education or training environment preferred).
• Understanding of record‑keeping, document control, or audit processes.
• Familiarity with apprenticeship and funded learning documentation (desirable but not essential).
• Excellent attention to detail and accuracy.
• Good organisational and time management skills.
• Confident with Microsoft Office, particularly Excel and Word.
• Able to follow procedures and meet deadlines.
• Clear written and verbal communication skills.
• Level 3 qualification in Business Administration, Data or similar - or willingness to work towards.
• Functional Skills Level 2 or above in English and Maths.

• Review learner files to ensure all required documents are complete, accurate, and compliant with funding guidance.
• Check eligibility evidence, learner agreements, reviews, and completion documents against DfE and LA requirements.
• Record audit findings accurately using agreed checklists and templates.
• Escalate compliance issues or missing information to the relevant team members for action.
• Support the team in maintaining up‑to‑date audit logs and compliance trackers.

• Carry out routine sample checks on learner files and data held in the Management Information System (MIS).
• Maintain clear and organised records of audit findings and completed reviews.
• Support the Compliance and Quality teams in following up on outstanding actions.
• Assist in the collection and organisation of documents for funding claims or reviews.

• Work collaboratively with delivery, admin, and MIS teams to ensure documents are corrected promptly.
• Support the rollout of funding and compliance updates to staff when required.
• Contribute to the ongoing improvement of compliance processes by highlighting recurring issues or trends.
• Attend internal quality or audit meetings when required.

• Report audit findings to the Compliance Lead.
• Keep an accurate log of file checks and completed reviews.
• Support in maintaining audit readiness for all contracts and funding…