Contracts Administration Manager

Contract Administration Manager

Location: Hybrid role (occasionally required to attend the HUB in Bournemouth for meetings or as requested)
Job type: Part Time, Permanent
Salary: £14.77 per hour
Contracted

Hours:

30 hours (including bank holidays)

The Contracts Administration Manager oversees the administrative operations related to Government‑funded and commercial training programmes. The role ensures compliance with funding regulations, manages a team of administrators, and supports the organisation through audits, reporting, and collaboration with awarding bodies.

• Oversee the administration of Government‑funded apprenticeship programmes, ensuring compliance with funding rules and guidelines.
• Monitor and manage funding claims, ensuring accurate and timely submissions.
• Line‑manage a team of administrative staff, providing guidance, training and support.
• Allocate tasks and responsibilities within the team to maintain efficiency and effectiveness.
• Conduct and oversee the production of Provider Data Self‑Assessment Tool (PDSAT) reports.
• Analyse data and address any discrepancies or areas of identified through reporting.
• Prepare and deliver regular management reports on funding, performance and compliance.
• Liaise with awarding bodies to ensure qualifications and certifications are processed efficiently.
• Ensure that training delivery meets the standards and requirements set by awarding organisations.
• Prepare for and support funding and audit inspections by maintaining thorough and accurate documentation.
• Address any audit findings promptly and implement corrective actions as needed.
• Work closely with internal and external stakeholders, including training teams, employers and Government bodies.
• Act as the point of contact for queries related to funding, compliance and awarding body requirements.

• Level 3 Business Administration.
• English and maths level 2 qualification or equivalent.
• Practical experience in an administrative or managerial role within an apprenticeship training provider or similar environment.
• Strong knowledge of Government funding rules, PDSATs and audit requirements.
• Experience working with awarding bodies and understanding their requirements.
• Demonstrated ability to manage and lead a team effectively.
• Proficient in Microsoft Office Suite and MIS systems commonly used in the apprenticeship sector (e.g., ILR systems).

• Excellent communication skills.
• Organisational skills and self‑motivation.
• Flexible approach.
• Supportive team player.
• Time management skills.
• Patient and adaptable.
• Professional manner at all times.
• Microsoft Excel experience.
• Management information system experience.

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