Library Administrative Coordinator

Please see Special Instructions for more details.

This position is not eligible for sponsorship

Position Information Announcement Number

Announcement Number STAFF - VA - 27164

For questions regarding this position, please contact:

The Library Administrative Coordinator provides high level operational support to the Library Administration offices. If you enjoy providing exceptional customer service to a variety of people, are motivated and organized, and thrive in an environment where priorities change frequently, we want to hear from you!

Position Number

Position Number 4M1090

Department

Department Library

Division

Division Library

Appointment Type

Appointment Type Classified

Contract Term

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA

FLSA Non-Exempt

Union Affiliation

Union Affiliation FOCUS-MFPE

FTE

FTE 1.0

Benefits Eligible

Salary $25.04 per hour, commensurate with experience, education, and qualifications

Contract Type

If other, please specify

Recruitment Type

Recruitment Type Open

General Statement

The library administration team provides high level support services for Montana State University Library through quality customer service, flexible and creative approaches to supporting and marketing the work of the organization, and outreach across the campus community.
The person in this position is an integral part of the office operations, providing crucial support and excellent customer service. This role requires exceptional multitasking abilities, strong communication skills, and a keen attention to detail to ensure smooth operations and effective time management for the various areas this position supports.

Duties and Responsibilities Office Management and Executive Administrative Support:

• Provide exceptional customer service and management of the office in a knowledgeable and professional manner as the point person for general inquiries.
• Provide high level support for several leaders and teams.
• Webpage Development and Maintenance: review, update, and maintain existing webpages and create new content and webpages.
• Work on special projects as assigned and serve on committees as appropriate.

Donor and Foundation Liaison:

• Serve as liaison to the Friends of the Library Board including: maintaining board policies and processes documentation, keeping minutes and webpages, budget requests and annual budgeting.
• Serve as liaison to the Montana State University Alumni Foundation to: collect budget and expense reports for the Friends Board, collect donor contact information for donor outreach and marketing materials, and more.
• Support the Dean in donor relations and outreach: create donor support letters on a regular basis, maintain donor marketing calendar, create donor relations materials

Program Coordination:

• Provide coordination for administration office management including scheduling of front office coverage, student employee support, point of need queries, and other general needs.
• Provide organization and structure by maintaining supplies organization, marketing templates, files and archival processes of front office materials, etc.
• Support library outreach by coordinating events, assisting with event marketing as needed, collecting materials and resources for events, staffing events, and doing outreach to targeted groups on campus.
• Support library marketing and communications by working with the Communications Committee, ensure material reviews and feedbacks are communicated in a timely manner, attend University Communications meetings to ensure compliance with university processes, work with printing vendors to order and collect marketing materials
• Maintain external partnerships with businesses, local publicity opportunities, and event venue information.

Required…