Staff Accountant

Prospera is the leading non-profit organization advancing and supporting community-centered economic development in southwest Montana. Our focus is helping people start and grow their local business – which in turn strengthens our region’s economy and communities. Founded in 1985, Prospera has deep roots that connect us to the people and communities across SW Montana.

Position Summary:

The Staff Accountant works with the CFO, and the Prospera team, to provide support to both the accounting and lending operations s is an exciting opportunity for accountants also interested in the world of finance.

The accounting systems at Prospera are well-established and include a multi-class accounting system supporting multiple federal and state grant programs. This position supports accounting operations by ensuring our A/P and A/R functions are completed in a timely manner, and our bookkeeping system and records are accurate and up to date. This role will support and coordinate their work with the CFO and will provide a customer service function with staff, members, and vendors regarding transactions and payments.

This role will support two non-profit entities: a 501c4 and 501c3.

This position plays a critical role in supporting Prospera’s finance and lending operations. The Staff Accountant works with potential and existing loan clients. This position will play a supporting role in the lending analysis process and in determining eligibility.

Duties and Responsibilities:

Accounting and Bookkeeping

• Provide consistent and regular workflow to assist in timely monthly close of our financial statements.
• Accounts Receivable:
  Set up members, monthly membership billing, prepare weekly reports, prepare invoices, receive electronic payments through multiple systems.
• Accounts Payable:
  Set up vendors, collection of W9s, bill entry, and weekly preparation of checks for payment.
• Accurately reconcile assigned bank accounts and file records per accounting and audit standards.
• Manage and record staff credit card transactions.
• Provide monthly financial program reports, as delegated, to ensure information is shared on a timely basis.
• Enter loan payments and create billing.
• Weekly bank deposits.
• Monthly closing entries as assigned.

Finance and Business Operations

• Monthly reconciliation of multiple databases to Quick Books including the membership CRM (Little Green Light), business training CRM (Neoserra), and our loan fund software (Down Home Solutions).
• Assist as needed with quarterly preparation of expense reports for grant funding and claims.
• As directed, provide documents, records and files for our annual independent audit and the periodic audit of federal, state, and local programs.
• Assist in preparation of documents for all local government revolving loan fund audits.
• Maintain our current filing system and support our archive policies for recordkeeping, file storage, and shredding of private files.
• Other duties as assigned.

Business Lending Operations

• Work directly with potential loan clients and Prospera’s Business Advisors to respond to loan inquiries, assist with applications, communicate documentation requirements, and coordinate timely collection of borrower information.
• Create and Maintain client loan files.
• Assist the CFO with loan client eligibility, financial information, credit analysis, and underwriting preparation.
• Prepare closing loan documentation using Compliance One Software.
• Support loan closings and verify all documents received.
• File all required liens and follow up to ensure all collateral is secured.
• Coordinate and attend loan committee meetings and take minutes.
• Monthly loan billing and account balancing.
• Outreach to existing loan clients for collection of client financial statements and tax returns.
• Payment…