Estimating Administrator

Position: Estimating Administrator (Permanent)
About the Company

We are an established and growing M&E contractor specialising in mechanical, electrical, and building services projects across commercial, residential, and industrial sectors. Due to increased tender activity and team growth, we are seeking an organised and proactive Estimating Administrator to support our pre-construction and estimating department.

Role Overview

The Estimating Administrator will play a vital role in supporting the estimating team by managing documentation, coordinating supplier enquiries, maintaining tender records, and ensuring smooth communication across stakeholders. This position is ideal for a highly organised individual with strong administrative skills and an interest in construction or M&E services.

Key Responsibilities

* Provide administrative support to the estimating and pre-construction teams.

* Manage incoming enquiries and distribute tender documents internally.

* Assist with issuing supplier and subcontractor enquiries and ensure timely returns.

* Maintain tender logs, project files, and document control systems.

* Track tender deadlines, ensuring all submissions meet required timescales.

* Format and prepare tender submissions, including compiling documents and quality information.

* Liaise with suppliers, subcontractors, clients, and internal teams.

* Support the preparation of reports, bid documents, and presentation materials.

* Update and maintain estimating databases, pricing information, and supplier details.

* General administrative duties including filing, email management, printing, and meeting minutes.

Skills & Experience Required

* Previous administration experience (construction/M&E environment preferred but not essential).

* Strong organisational and time-management skills.

* Excellent written and verbal communication abilities.

* Proficiency using Microsoft Office (Word, Excel, Outlook).

* High attention to detail and accuracy with documentation.

* Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

* Strong interpersonal skills and a professional approach.

* A proactive mindset with willingness to learn about estimating processes