Office Administrator​/Marketing Coordinator

Office Administrator & Marketing Coordinator
Department:
Administration & Marketing

Reports To:

Company Directors

Location:

Bradford

Employment Type:

Full-Time

Role Overview
We are looking for a highly organised, proactive and enthusiastic Office Administrator & Marketing Coordinator to support the smooth day to day running of the business.
This is a varied role combining general office administration, accounts support, staff training coordination, accreditation management, business development support and marketing activities.
The successful candidate will work closely with the company directors and wider team, helping to maintain operational efficiency, support business growth and promote the company's professional image.

Key Responsibilities
1. Office Administration
 
* Manage general day to day office administration and provide support across the business.
 
* Handle incoming telephone calls, emails and general correspondence.
 
* Maintain accurate company records, filing systems and documentation.
 
* Coordinate meetings, appointments and internal communications.
 
* Assist directors and colleagues with administrative tasks as required.
 
* Ensure office procedures and systems are organised and maintained efficiently.
2. Accounts & Finance Support
 
* Provide administrative assistance to the accounts department.
 
* Assist with processing purchase invoices, raising sales invoices and maintaining financial records.
 
* Support the monitoring of outstanding payments and supplier queries.
 
* Assist with purchase orders, expense records and general accounts administration.
 
* Liaise with the accounts team to ensure financial documentation is accurate and submitted on time.
3. Staff Training & Compliance
 
* Maintain and regularly update the company training matrix.
 
* Monitor employee training requirements, qualifications and certification expiry dates.
 
* Organise and book training courses, refresher sessions and assessments in line with the training matrix.
 
* Liaise with external training providers and internal teams to coordinate attendance.
 
* Maintain accurate training records and ensure certificates are stored appropriately.
 
* Proactively identify upcoming training requirements to ensure continued compliance.
4. Accreditation Management
 
* Monitor and maintain all company accreditations, certifications and memberships.
 
* Track renewal dates and ensure applications and supporting documentation are submitted on time.
 
* Coordinate with relevant departments to gather information required for accreditation renewals.
 
* Keep company policies, procedures and supporting compliance documentation up to date.
 
* Support accreditation audits, assessments and compliance reviews.
 
* Ensure the business maintains the certifications required to meet client and industry standards.
5. Business Development & Tender Support
 
* Assist company directors in identifying and researching new B2B tender and business development opportunities.
 
* Monitor relevant tender portals and highlight suitable opportunities to the directors.
 
* Support the preparation, coordination and submission of tender documentation, PQQs and supporting information.
 
* Maintain an organised library of company information, accreditations, case studies and documents for tender submissions.
 
* Track tender deadlines and assist in ensuring submissions are completed accurately and on time.
 
* Work with directors to develop professional client proposals and business development materials.
6. Marketing & Client Presentations

• Create professional PowerPoint presentations for client meetings, tender submissions and business development opportunities.

• Assist with producing company brochures, capability statements, case studies and other marketing…