Organizational Development Coordinator

COMPANY DESCRIPTION  One of Canada's Best Diversity Employers and Greater Toronto's Top Employers formany consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive.
As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands‑on opportunities to stay at the top of your game.
A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands‑on skills development, cross‑department training and promotional opportunities. Guided by our accomplished senior leadership team, together weare driving our vision of patient‑inspired health care without boundaries.
At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!

JOB DESCRIPTION  Reporting to the Manager, Organizational Development, the Organizational Development Coordinator is the first level point-of-contact in Organizational Development, receiving a variety of inquiries that will often require investigation and follow up. The successful candidate will be responsible for the implementation of corporate events and programs, and to manage budget tracking for such activities.
Manages the manager's and Organizational Development team's scheduling and rescheduling of meetings, events and engagements based on identified priorities
Coordinating and scheduling multidisciplinary meetings, events and engagements with program admins across the organization
Working with vendors to ensure events and programs are scheduled based on priorities
Manages schedules and supports corporate onboarding, working with internal partners
Creates and formats documents, reports, spreadsheets, presentations, composes correspondence, manage databases using office software, publishing software and digital graphics
Prepares standard forms and program or department templates or reports and related information for decision making purposes
Conducts research, internet searches, compiles data and prepares reports as requested
Develops and maintains paper and electronic filing systems including filing of confidential information
Manages several inboxes, responding directly to staff and leaders and/or escalating to the manager, director or team members
Manages learning management system administration including pulling reports, uploading courses and assigning courses
Coordinates and keeps SharePoint and other cloud based environments current and accurately up to date
Assists in the development of communication material which will be accessed by internal staff up to and including executive level, so attention to detail is critical
Processes finance expense forms and invoices; processes procurement forms; processes travel arrangements
Investigates budgetary and financial issues on behalf of the Organizational Development team
Completes bi-weekly payroll entry verification
Coordinates logistical requirements of program level meetings and events as well as external meetings overseen by the program
Coordinates program or department submissions for regular events, such as the budgeting process, Accreditation and the participation of staff in mandatory training sessions
Sets up system and security access…