Health Science-Program Assistant, Diagnostic Medical Sonography & Radiography

Position Summary

Provides administrative and operational support to the Diagnostic Medical Sonography (DMS) and Radiography programs within the College of Health Professions. Assists the Program Directors and Faculty in the efficient coordination of daily program operations, student services, admissions, clinical education, and accreditation-related activities.

Serves as a primary point of contact for students, faculty, clinical affiliates, prospective students, and members of the University community. Supports ongoing program development, implementation, and evaluation while helping ensure organized and effective operations across both programs.

Principal

Duties & Responsibilities

• Coordinate daily administrative operations of both programs, including communications, correspondence, scheduling, and general support to Program Directors, faculty, and clinical education personnel.
• Prepare and maintain program records, reports, spreadsheets, and other administrative materials.
• Assist with program budgets, purchasing, expenditure tracking, and preparation of budget and Professional Performance Committee (PPC) reports.
• Support faculty workload tracking, payroll processing, recruitment, and onboarding.
• Coordinate fall, spring, and summer course schedules, classroom assignments, textbook adoptions, and bookstore communications.
• Support program admissions, prospective student inquiries, student onboarding, and ongoing student communications.
• Maintain student records and track clinical clearance requirements, including health documentation, certifications, background checks, and other compliance requirements.
• Support clinical education administration, including clinical site records, affiliation agreements, student schedules, and related documentation.
• Assist with accreditation documentation, reporting deadlines, program assessment, and outcomes tracking, including certification examination and graduate employment data.
• Coordinate advisory committee meetings, including scheduling, agendas, minutes, and follow-up communications.
• Assist with planning program events, including open houses, orientations, student recognition ceremonies, and commencement activities.
• Maintain office supplies and administrative resources, collaborating with University departments and external partners to support program operations and initiatives.
• Coordinate and maintain social media presence with communication liaisons and program directors. Perform other duties as assigned.

Knowledge, Skills, Abilities & Other Attributes

• Associate's Degree and/or a minimum of two years of related administrative experience in an academic, healthcare, or professional office environment. Experience in higher education or allied health education preferred.
• Excellent written and verbal communication and interpersonal skills.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Demonstrated professionalism, discretion, and ability to maintain confidential information.
• Ability to work independently, anticipate needs, and meet deadlines.
• Ability to collaborate effectively with faculty, students, staff, and external partners.
• Proficiency in Microsoft Office Suite and ability to learn University systems and program-specific software.
• Familiarity with academic administrative processes and clinical education environments preferred.
• Flexibility to support the evolving needs of both programs, including occasional evening or weekend activities with advance notice.

Unusual Working Conditions

Monday through Friday, with occasional evening and/or weekend responsibilities to accommodate program needs.

Pre-Employment Requirements

All offers of employment are contingent upon satisfactory completion of a background check.