Project Administrator

We are seeking a highly organised and proactive Project Administrator to provide essential support to exciting projects in our warehouse and logistics operations.

You’ll work closely with Directors and Project Managers from both apetito and our build and automation contractors so collaboration and communication will be key to your success.

You’ll have excellent administrative and communication skills, capable of coordinating tasks and managing information.

Your days will be really varied so you’ll need to be adaptable, detail-focused, and confident working in a fast-paced environment.

This role would suit an experienced administrator who wants to build their experience in a project environment or a project administrator looking for a fresh challenge.

This role is based on site full time due to the nature of the project work.

Due to the location, a driving licence and access to your own transport are essential.

We are seeking a highly organised and proactive Project Administrator to provide essential support to exciting projects in our warehouse and logistics operations.

You’ll work closely with Directors and Project Managers from both apetito and our build and automation contractors so collaboration and communication will be key to your success.

You’ll have excellent administrative and communication skills, capable of coordinating tasks and managing information.

Your days will be really varied so you’ll need to be adaptable, detail-focused, and confident working in a fast-paced environment.

This role would suit an experienced administrator who wants to build their experience in a project environment or a project administrator looking for a fresh challenge.

This role is based on site full time due to the nature of the project work.

Due to the location, a driving licence and access to your own transport are essential.

apetito is the UK’s leading food supplier to the health and social care sectors serving more than 1,300 care homes, health care and education settings.

Our meals are expertly crafted by our dieticians and chefs, and then frozen to lock in the goodness.

Wiltshire Farm Foods, our sister company, is the UK’s largest ready meal supplier cooking and delivering over 330 different delicious frozen ready meals across the UK.

• Support Project Managers with day‑to‑day administration and project organisation.
• Maintain project plans, schedules, and action logs.
• Coordinate meetings, workshops, and site visits, preparing agendas and minutes.
• Track project milestones and track risks or delays where needed.

• Manage project documentation, ensuring structured filing and version control.
• Prepare reports, presentations, dashboards, and status updates.
• Support creation of procurement documents, risk assessments, and technical records.

• Assist with raising purchase orders, invoices, and maintaining budget trackers.
• Coordinate supplier communications and maintain quote and approval records.

• Act as a point of contact for internal and external stakeholders.
• Ensure clear and timely distribution of project information.

• Provide administrative assistance to the wider engineering or project delivery team.
• Update internal systems and support continuous improvement of project processes.

• Significant administration experience
• Strong organisational skills
• Collaborative relationship building style
• Confident using Microsoft Office and digital collaboration tools
• Excellent written and verbal communication skills
• Ability to prioritise multiple tasks and meet deadlines
• Confident taking initiative
• Completer-finisher approach and…