Assistant Director Conferences and Events, Broken Arrow

Assistant Director Conferences and Events, Broken Arrow ASSISTANT DIRECTOR CONFERENCES & EVENTS, BROKEN ARROW JOB SUMMARY

This position is responsible for coordinating the scheduling of conferences andevents through the University Center. In addition, this position will manage all marketing efforts within auxiliary services, including university housing.

MAJOR DUTIES

• Schedules meeting spaces in the University Center and other assigned campus facilities; schedules the use of equipment, tables, chairs and other items.
• Facilitates logistical support for clients.
• Works with other university departments as needed to provide client services.
• Coordinates the oversight of facility set-up.
• Maintains database and scheduling program.
• Participates in the planning and execution of designated university events.
• Recruits, schedules, contracts and invoices summer conferences.
• Assists in the hiring, training, supervision and evaluation of summer conference student staff.
• Prepares and processes client billing.
• Develops and manages budgets.
• Develops and implements auxiliary and housing marketing strategies.
• Seeks opportunities to enhance auxiliary services image
• Performs related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of conference and event planning principles.
• Knowledge of standard business practices.
• Knowledge of business marketing principles
• Knowledge of scheduling software.
• Knowledge of budget management principles.
• Skill in the delegation of responsibility and authority.
• Skill in the operation of computers and job related software programs.
• Skill in decision making and problem solving.
• Skill in interpersonal relations and in dealing with the public.
• Skill in development of marketing programs and materials
• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Auxiliary Services Director assigns work in terms of goalsand instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

GUIDELINES

Guidelines include university policies and procedures, relevant state and federal laws, and fire and safety codes. These guidelines require judgment, selection and interpretation in application.

COMPLEXITY/SCOPE OF WORK

The work consists of varied duties associated with the marketing and scheduling of University Center facilities and university housing. Frequent interruptions contribute to the complexity of the position.
The purpose of this position is to assist in directing the marketing and scheduling of university facilities and university housing.

Success in this position results in the successful marketing and use of university facilities.

CONTACTS

Contacts are typically with co-workers, other university personnel, faculty, staff, students, clients, and members of the general public.
Contacts are typically to give or exchange information, to resolve problems, to provide services, or to motivate or influence persons.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while intermittently sitting, standing or stooping. The employee frequently lifts light and occasionally heavy objects.
The work is typically performed in an office and outdoors occasionally in cold or inclement weather.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position has direct supervision over assigned student personnel.

MINIMUM QUALIFICATIONS

Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.
Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years of experience or service.
Possession of or ability to readily obtain a valid driver’s…