Administrative Assistant II

Administrative Assistant II### Administrative Assistant IIApply:
Bieler Clinical Sciences Center (BCSC):
Full time:
Posted Today:
R-21236##
*
* Title:

** Administrative Assistant II
** Job Type:
** Regular##
** Company:
** Roswell Park Comprehensive Cancer Center##
** Department:
** Department of Internal Medicine##
** Time Type:
** Full time##
** Weekly

Hours:

** 40## FTE:1##
** Shift:
** First Shift (United States of America)##
*
* Summary:

** About the Role    Are you an organized, detail-oriented professional who enjoys helping leaders and teams stay focused, connected, and productive? At Roswell Park Comprehensive Cancer Center, this role provides high-level administrative support to senior department leaders while helping ensure the smooth day-to-day operation of important academic and administrative programs.
This is more than a traditional administrative support position. You'll serve as a trusted partner to leadership, coordinating schedules, organizing events, supporting trainee onboarding activities, managing travel logistics, and helping keep key initiatives moving forward. Your ability to anticipate needs, solve problems, and provide outstanding customer service will have a direct impact on the success of the department and the people it serves.
What You'll Do    In this role, you will:
Provide executive-level administrative support to departmental leaders and professional staff  Manage complex Outlook calendars, meetings, and scheduling priorities  Coordinate travel arrangements and process travel-related reimbursements  Assist with onboarding activities for trainees and new team members  Support the planning and execution of special events, meetings, and departmental programs  Prepare correspondence, reports, presentations, and other documents using Microsoft Office applications  Monitor invoices and assist with payment processing and related documentation  Serve as a key point of contact for internal and external stakeholders  Help organize projects, track deadlines, and ensure important tasks are completed efficiently  Maintain accurate records and provide general administrative support to the department    What You'll Bring    We're looking for someone who is highly organized, proactive, and comfortable supporting multiple priorities in a fast-paced professional environment.

Required Qualifications    Associate degree and four (4) years of administrative, secretarial, or related experience    OR    High school diploma or equivalent and five (5) years of administrative, secretarial, or related experience    

Preferred Qualifications    Experience supporting executives, senior leaders, or department leadership  Strong Outlook calendar management skills  Experience coordinating meetings, events, and special projects  Familiarity with employee, trainee, or program onboarding processes  Experience arranging business travel and processing expense reimbursements  Familiarity with invoice tracking and payment processes  Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint  Strong communication, customer service, and organizational skills  Ability to manage confidential information with professionalism and discretion  Who Will Be Successful in This Role    You may be a great fit if you:
Enjoy being the person others rely on to keep things organized  Take pride in delivering exceptional administrative support  Are proactive and can anticipate needs before they arise  Can effectively balance multiple priorities and deadlines  Communicate professionally with leaders, colleagues, and external contacts  Thrive in a collaborative, mission-driven environment  Like solving problems and finding ways to improve processes  Why You'll Love Working Here    At Roswell Park Comprehensive Cancer Center, every role contributes to our mission of reducing the burden of cancer and improving lives.

As one of the nation's premier cancer centers and a National Cancer Institute-designated comprehensive cancer center, you'll be part of an organization where your work truly matters.
When you join Roswell Park, you'll enjoy:
Meaningful work that supports patient care, research, and education  A collaborative culture where employees are valued, respected, and heard  Opportunities for professional growth and career development  Comprehensive health, dental, and vision benefits  Retirement savings options, including New York State retirement programs for eligible employees  Generous paid time off and work-life balance…