Accounts Payable Supervisor

RSL's Story

Refrigerative Supply Limited is a family business owned by Alison Hamilton and Linda Gibbs. The business was founded by Peter Gibbs' and Alison Hamilton's parents, Jack and Elizabeth Gibbs. In 1949 they acquired the four-year-old Vancouver branch of an American-based company. From this modest beginning, the Company now has a Head Office in Burnaby, nineteen branches, and four distribution centres spread across Western Canada.

We are committed to remaining a family business and are proud to have the third generation working in the business. The company's mantra is to ‘inspire excellence and trust’ by providing creative solutions and unrivaled experiences, in‑store and online, that make RSL the choice for customers, suppliers, and employees at every location.

Our purpose is to provide the highest quality HVAC and Refrigeration experience in Canada.

To be the environment that inspires excellence and trust within our community.

Gracious, Collaborative, Courageous, Innovative, Community Focused, and Exceptional Experience.

As the most senior member of the Accounts Payable team, the AP Supervisor is responsible for the overall supervision and support of the day-to-day operations of the AP Administrators and Specialists.

• Responsible for supervising and coaching of the AP team
• Assist in setting priorities for the team and coordinate resources to ensure timely processing to meet deadlines
• Assist with setting team goals and objectives
• Create and update SOP’s and process documentation for all AP processes
• Compile performance reviews for team members and suggest corrective action where necessary
• Liaise with the Accounting department for the review of requested GL balances
• Assist with maintaining and administering the AP automation (Conexiom)
• Assist with maintaining and administering the cloud software (Enlighten)
• Responsible for Vendor Maintenance (creating new vendors and any other changes), ensure proper approvals and back‑ups are in place from internal control perspective including initial EFT setup.
• Process customer refunds
• Process and maintain key vendor portfolios
• Responsible for running/overseeing the weekly payments
• Assist with AP related inquiries and requests from the audit team
• Ensure timely reconciliation of vendor statements and invoice postings
• Monitor vendor accounts to ensure payments are up to date and accounts in credit balances are collected
• Code invoices with appropriate general ledger account numbers
• Provide first contact to the AP team to ensure invoice discrepancies are resolved in a timely manner
• Correspond with vendors and respond to inquiries in a timely manner
• Lead and provide training to new hires
• Provide relief and coverage for the team when needed
• Continuously seek to improve Accounts Payable processes
• Other administrative duties as required

• More than 5 years accounts payable and general accounting experience
• Preference to candidates with previous supervisory experience
• Post‑secondary education in accounting or business administration Knowledge of accounts payable and general accounting procedures is an asset
• Proficient in Excel, Word and Outlook
• Proficient in data entry and data management
• Effective leadership and organizational skills, attention to detail, accuracy and time management skills
• Confidentiality
• Exceptional communication skills
• Problem‑solving skills and sound judgement
• Epicor Prophet 21 experience is an asset
• Teamwork attitude and results oriented
• Professional business acumen
• Demonstrated integrity and ethical standards

The target wage range for this position is $65,000 to 75,000 CAD per annum
. The pay range for this position is a general guideline only. The salary will depend on internal pay equity and the candidate's relevant skills, experience, qualifications, and job market data.

It's not all about work. That's why we support and recognise our team members with a range of benefits:

• RSL is an entrepreneurial company – we don’t micromanage
• Embark on a continuous development journey. You have access to $3,500 annually to invest in your professional growth.
• Annual Bonus Program
• 3 weeks vacation
• 3 personal obligation days
• Wellness Account
• Stay healthy with our rich benefits package
• Protect your future with our Pension plan
• Access a 24/7 Employee Assistance Programme

Refrigerative Supply Limited is an equal opportunity employer. We prohibit discrimination based on age, colour, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are also committed to creating and maintaining an inclusive and accessible workplace.

We would like to thank all applicants for their interest; however, only those selected will be contacted.