Job specializations:
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Administrative/Clerical
Healthcare Administration, Office Administrator/ Coordinator, Data Entry
Job Description & How to Apply Below
- Creates and maintains resource-loaded schedules in accordance with Schedule Management procedures (including Schedule Basis) for interrelated work packages for assigned capital and OMA projects managed by Project Delivery using information provided by Work Package Managers (WPM)/Project Managers (PM) by first meeting with the WPM/PM to discuss, shape and record work package information such as activities, resources and relationships in terms and detail sufficient to satisfy the requirements and parameters of the resource-loaded cost scheduling tools and Project Management practices, Scheduling procedures and guidelines.
Follows established business processes and reference tools. Guides the PM and WPM in understanding scheduling-related terminology, definitions, sequencing, dependencies and appropriate level of detail and resources. Ensures PM and WPM considers and endorses the optimum number of activities and most appropriate levels of detail. - Working within the resource-loaded cost scheduling tools decomposes work packages to detailed network activities with start and end dates and other scheduling data as established with Work Package Manager. Loads network activities with all labour, materials and equipment costs. Synchronizes details with the financial system (SAP). Investigates issues and fixes the problem in Primavera if synchronization is not successful. Monitors and highlights changes to schedule and brings recommendations to the WPM and PM to ensure milestone and scorecard targets are met.
Creates performance measurement baseline and ensures it matches the Statement of Objective (SOO) and Expenditure Authorization Request (EAR). Ensures the schedule meets the QA standards according to the PPM practices by reviewing against the QA layouts in P6. Flags exceptions for consideration by the Scheduling Team Lead during QC review. - Assigns appropriate work centre(s) for each activity identified through discussion with WPM; reviews and ensures the assignment is appropriate and reasonable; if not, identifies issues and makes recommendations to PM/WPM and adjusts as appropriate.
- Performs monthly activity progressions against performance measurements, such as those related to cost, schedule and earned value. Investigates instances where performance appears to be off-track, and ensures any identified errors in processing, record-keeping or systems are addressed and that corrections and adjustments are made in Primavera, SAP and other project records in order to accurately reflect project status. Discusses areas of concern with WPM and involves PM and/or Scheduling Team Lead in the discussion of issues such as significant scheduling changes as the incumbent deems appropriate.
Adjusts schedules respecting cost over-runs, project deviations and delays as a result of WPM’s input and with approval of PM. Synchronizes details with SAP. - Uses cost and schedule variance reports to identify variances against various baselines. Discusses with WPM and PM to determine if change notices are required.
- Meets on-going informational needs of WPM/PM by generating reports and summaries from the resource-loaded cost scheduling tools and providing background information necessary for WPM/PM to address outstanding issues and areas of concern. Also reviews and confirms project invoices prior to managerial sign-off.
- Provides information in response to ad hoc requests for information from the project team and other internal departments. Files and retrieves schedule-related documents in accordance with PPM practices for project document management.
- Provides technical advice and guidance to users regarding the operation and functionality of the resource-loaded cost scheduling tools. May participate as a user…
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