Executive Assistant to President

Position: Executive Assistant to the President
Location 206 - 3500 Gilmore Way,Burnaby, BC, V5G 4W7,Canada
Base Pay $90,000.00 - $95,000.00 / Year
Employee Type Full-time
Required Degree 4 Year Degree
Travel 20%
Manage Others No
Make a Meaningful Impact on the Coast  At Western Canada Marine Response Corporation (WCMRC), our mission is simple but vital: to protect the West Coast through world-class marine spill preparedness and response.
We are looking for an exceptional Executive Assistant to support our President so that he may focus on strategic priorities while ensuring everything behind the scenes runs seamlessly. If you thrive in a fast-paced environment, anticipate needs before they arise, and take pride in being indispensable to a leader and organization, this is the opportunity for you.

What You Will Do   Provide proactive, high-level administrative and organizational support, anticipating needs and ensuring the President is always prepared.
Manage and optimize the President’s schedule, including complex calendar coordination, travel arrangements, and logistical planning.
Act as a key liaison between the President, Board of Directors, senior leadership, staff, and external stakeholders.
Prepare and coordinate executive-level correspondence, presentations, and reports.
Support Board and governance activities, including meeting coordination, agenda preparation, and documentation.
Coordinate meetings, workshops, and events, ensuring all logistics, materials, and briefings are handled seamlessly.
Track priorities, follow up on commitments, and support special projects and organizational initiatives.
Maintain accurate and organized records, including corporate and governance documentation.
What Sets You Apart  An amazing Executive Assistant is a business enabler. You have an intuitive sense of what your leader needs: you know where they need to be, why they need to be there, and how they are getting there.
No job is too big or too small for you. One minute you may be creating high-level presentations, assisting on projects, or attending senior meetings; the next, you will not hesitate to order lunch or assist with an urgent request. You are a master organizer, particularly with scheduling and travel arrangements, and you can multi-task with ease. You can independently leverage technology to master complex priorities, produce professional materials, and improve administrative efficiency.
You are highly professional and discrete, smart and savvy, and you know when to listen and when to speak. You are resourceful and highly independent, able to solve problems, navigate ambiguity, and take initiative with minimal discretion.
What You Bring   Post-secondary education in Office Administration, Business Administration or a related discipline; an equivalent combination of education and experience will be considered.
Minimum of 5 years of progressively responsible executive support experience, including experience supporting a high-level executive, President or CEO.
Experience supporting Boards of Directors and managing governance-related activities.
Superior proficiency in Microsoft Office 365, particularly Outlook, Word, PowerPoint, Excel, Teams, and collaboration tools such as SharePoint. Ability to learn quickly and adapt to new technologies, systems, and tools including leveraging emerging tools such as AI to approve efficiency and effectiveness in the role.
Exceptional organizational skills and the ability to manage multiple competing priorities.
Strong written and verbal communication skills, including the ability to draft executive-level materials.
A high level of discretion, tact, sound judgment, and professionalism when handling confidential information.
Strong interpersonal skills and the ability to build relationships at all levels of the…