Project Coordinator​/BA

Job#: 3013531

Job Description:

Project

Description:

Richmond Hospital Perioperative Patient Asset Tracking Solution Project. The purpose of the VCH - RH - PPATS - CWS and RTLS Expansion Project is to bring the Clinical Workflow

Suite (CWS) and Real Time Locating System (RTLS) Asset tracking to RH along with the integration of

Vocera and CWS. This will bring the use of the Tele Tracking suite of products in alignment with what is currently used at VGH and UBCH. This will improve efficiency and workflow between various departments within the perioperative areas and support staff that work at sites that have CWS implemented already. The scope of the project includes the implementation of the infrastructure and devices required to support this expansion, including the integration between CWS and Vocera to provide alerts and notification to staff.

The position will require onsite work at times to support design session meetings, Steering meetings when required, testing and training activity days and go live support. Resource would be expected to be in Vancouver, as no travel budget will be provided. This project is to be completed over a 12-month implementation period.

S
ervices

Required:

1950 hours.

The Project Coordinator/BA’s responsibilities include but are not limited to:

1. Budget Management: invoicing of multiple streams of work, processing Purchase Orders,

reconciliation of timesheets against the budget, updates to the budget forecast and actuals

monthly, preparation of steering committee budget analysis.

2. Coordinate Meetings: scheduling weekly project meetings with multiple participants and rooms,

taking minutes, and identifying action items, preparing agendas and materials in advance of the

meetings.

3. Document Management and Status Reporting: updates to PQTO monthly status reports, updates

to standard template monthly steering committee meeting PowerPoint slides. Manage project

documentation on the project team SharePoint site.

4. Testing Team Assistance: assistance with the development of user acceptance test scripts under

the guidance of the Test Lead/Coordinator. Assist with coordinating user acceptance testing

activities with multiple stakeholder groups.

5. Business requirements gathering as required.

6. Assist with management of testing issues in collaboration with vendors, Test Lead/Coordinator

and PDHIS analysts through to resolution.

7. Review, assessment, and development of business processes

8. Communication between stakeholders and the team

9. Support Technical PM as required.

10. Liaison between Vendors and the Project team as required.

11. Developing briefing notes, cost estimates and communications.

12. Training Team Assistance: assist with the assembly, printing, and distribution of training materials for end users. Coordination of the go-live support training reference binders by department. Create and manage End User Training schedules.

13. Go-live Support: management of the go-live activities list, go-live issues log and updates to daily go-live issue statistics. Create and manage the go-live support schedule. Provide on-site support in the Go-live Command Centre to answer the go-live support phone line.

Specific Qualifications or Experience

Required:

Experience with Tele Tracking products like Capacity Management Suite, RTLS & CWS

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including Clearly Rated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting,…