Administrator Assistant PWL

Salary – Dependent on the scale of the specific job together with experience and qualificationsHours
- Full Time / Part Time (Dependent on the needs of the job)
Gwynedd Council offers an attractive employment package, for more information please click on this Information Pack Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.

We encourage everyone who applies for a job with Gwynedd Council to submit job applications in Welsh or bilingually.(Applications submitted in English only or Welsh only will always be treated equally, but we ask applicants to consider carefully what the linguistic requirements of the job in question is and if it would be more appropriate to submit an application in Welsh.)For

further information about this post please contact Iona Williams on Application forms and further details available from, Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH
Tel: E-Mail:
If you are successful to be short listed for an interview you will be contacted by E-MAIL using the address provided on your application form. You need to ensure that you check your email regularly.

QUALIFICATIONS AND RELEVANT TRAINING
ESSENTIAL:
Good educational standard up to GCSE level
DESIRABLE:
Recognised qualification in the admin field or any other relevant qualification
Completed or working towards ECDL Course

RELEVANT EXPERIENCE
ESSENTIAL – DESIRABLE:
Experience of working within an administrative environment

SKILLS AND SPECIALIST KNOWLEDGE

ESSENTIAL:

• The ability to work under pressure to a high and correct standard
• Computer and words processing skills

DESIRABLE:

• Good interpersonal skills
• The ability to work without supervision and be able to prioritise work
• The ability to work as an individual or as part of a team
• The ability to work under pressure

PERSONAL ATTRIBUTES

ESSENTIAL:

• Methodical and tidy with all work
• The ability to communicate effectively and be able to show progressiveness
• The ability to deal with the public effectively and politely
• Honest
• The ability to complete tasks without supervision
• The ability to communicate with people on all levels
• Self confidence
• Flexibility

DESIRABLE:

LANGUAGE REQUIREMENTS

ESSENTIAL:

• Listening and Speaking - Intermediate Level: Able to maintain a fluent conversation on a number of various everyday subjects, and discuss cases involving the field of work. Able to follow a discussion in Welsh, in Clear Welsh, on familiar matters relating to the post. Able to contribute to the conversation and answer questions.
• Reading and Understanding - Intermediate Level: Understand everyday correspondence on familiar issues erstand longer reports in Clear Welsh and be able to pick up the main points. (help may be required with the vocabulary).
• Writing
  -Intermediate Level: Able to write letters for a specific purpose, e-mails and short reports in Welsh and English, using vocabulary and simple phrases that are familiar to the field of work. (They will need to be checked before being sent out).

Operate as part of a team which supply administration support. Ensure that the people of Gwynedd are at the heart of everything we do.

RESPONSIBILITY FOR RESOURCES (e.g. staff, finance, equipment)

MAIN DUTIES AND KEY TASKS

• General admin work including typing, photocopying, faxing, filling, pass invoices, answer the phone, distribute post etc
• Undertake any other responsibilities which is consistent with the post responsibilities
• Responsibility for self development
• Ensure compliance with Health and Safety rules in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council’s Health and Safety Policy.
• Operate within the Council’s policies in relation to equal opportunities and equality.
• Responsible for managing information in accordance with the Council’s information management guidelines. Ensure that personal information is treated in accordance with Data Protection legislation.
• Commitment to reducing the Council’s carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council’s Carbon Footprint.
• Responsibility to report any concern or suspicion that a child or vulnerable adult is being abused
• Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job.

SPECIAL CIRCUMSTANCES (e.g. the need to work unsociable hours, special working arrangements, etc.)