Procurement Officer

Proposed Interview date:
Wednesday 2 December About the vacancy:

We're looking for a proactive and motivated Procurement Officer to join our Finance and Procurement team. This role offers an exciting opportunity to lead procurement exercises, provide expert advice to colleagues, support contract management activities, and help deliver value for money across the organisation.

In this role you'll work closely with stakeholders to promote compliant, ethical, and socially responsible procurement practices while contributing to service improvement and organisational success. This is an excellent opportunity for someone with procurement experience who is looking to further develop their career in a collaborative and forward-thinking environment.

Specifically, in the role you will:

• Deliver procurement exercises in line with organisational policies, ensuring compliance with relevant regulations and frameworks.
• Lead and manage the end-to-end procurement process for procurement activity covering request for quotations, tenders and mini competitions across Hedyn as well as ensuring the use of established contracts and frameworks where suitable. Ensuring value for money is achieved and deliver services that meet the needs of our residents and communities.
• Provide efficient and professional procurement advice and support to HEDYN customers, in line with the Hedyn procurement approach, the Wales Procurement Policy Statement & Public Procurement Legislation.
• Support contract management activities, including monitoring supplier performance and maintaining accurate records.
• Promote value for money and ethical procurement practices across all activities.
• Assist in embedding social value principles into procurement processes and capturing relevant outcomes.
• Maintain procurement documentation, systems, and data to support transparency and audit readiness.
• Liaise with internal stakeholders to understand requirements and provide procurement guidance.
• Support procurement managers throughout tendering process for complex procurement activity
• Contribute to supplier engagement and market analysis to support effective sourcing decisions.
• Support the development and delivery of the departmental plan within the directorate, in support of the corporate and strategic plan priorities to achieve the Vision and the 30 Year Business Plan
• Support the Head of Procurement in line with governance arrangements. This may include being involved in corporate projects, and task and finish groups. Responsible for contributing to reports presented to Corporate Managers team for the purchase to pay services.
• Represent the association at national, regional and local levels across the sector and other relevant forums, continually monitoring, planning and responding to the changing operating environment.
• Contribute to the development of and ensure the adherence to corporate policies including financial regulations, risk management, health & Safety, confidentiality, data protections, contract management and codes of conduct.
• Promote equality and diversity in all activities.
• Support the Head of Procurement for the effective management, and control of the association’s purchase to pay activities, ensuring all financial controls are in place and financial regulations and standing orders are complied with.
• Assist the Head of Procurement in the development of the procurement and contract management approach, in delivering robust and consistent governance frameworks across the business.
• Support the finance and procurement team in delivering and maintaining a centralised purchase to pay system and the development and utilisation of automated solutions. To ensure organisation wide compliance and provide challenge on procurement and contract management…