Project Coordinator

Job Title:

Project Coordinator (Nuclear)

Location:

Cambridge, ON | On-site Job Type: Full-time Compensation: $70,000 - $85,000

Benefits

RRSP

health/dental/vision package

reimbursement for tuition and professional dues

paid vacation

personal days

sick days

The Position
The Project Coordinator will provide scheduling and administrative support to Project Management and the Project Management Office for assigned projects. Working with the Project Director, and the Project Managers, the Coordinator will offer administrative support to ensure the effective delivery of the Eclipse Vision and the Eclipse Entrepreneurial Culture.

What You'll Do Here
Technical

Assist in maintaining and refining the electronic files system and standard documents using Microsoft Office, and other software

Complete administrative functions of the Project Management department including (but not limited to) preparation of documents in coordination with administration,

Document and Distribute weekly PMO reports

Resource Loading

Milestone

Upcoming / Past Due Invoicing

Upcoming / Past Due Open (including Internal) Issues

Project Execution

At the direction of the assigned Project Manager:

Support the creation of the MS Project schedule throughout the planning phase of the project life cycle

Champion Project Release for the MS project schedule releases. This includes the initial and modified milestone releases

Champion bi-weekly MS project schedule % complete updates

Bi-weekly Invoicing for T&M (Time & Material) projects

Facilitate project meetings as requested by the Project Manager

Attend Plan of the day meetings to act as Liaison with project managers.

Document and Distribute meeting minutes for:

Internal Design reviews

(Support) Customer Design reviews

Weekly White Board meetings

Plan of The Day meetings

Weekly Internal project meetings including kickoff

Weekly Customer project meetings including Kickoff

Record all SRED eligible activity through the project life cycle

Creation of PO Acceptance documentation

Creation of Customer Product Hazard

Document and update open issues including internal open issues for the project team

Log all scope change requests in the Project Deviation Log

Communication of PPE requirements to Customer / Contractor and Vendors ahead of onsite travel

Ensure all project documentation is complete and filed

Project Checklists

Control, Release and Maintain Customer Documentation including math data

Create and maintain Project Fact Sheet

Ensure Long lead items have been ordered per the MS Project Schedule

General

Work requires professional written and verbal communication and interpersonal skills

Ability to work in a team environment and actively participate in group meetings safely

Work requires willingness to work a flexible schedule including weekends and or travel as required in varying timelines

Ensure scheduled milestones are met

Notify the appropriate departments if milestones are not met

Adhere to the Eclipse Project Operating Policy

Maintain good corporate citizen role in support of the Eclipse corporate Vision

Ensure that all business activities are performed with the highest ethical standards and in compliance with the Eclipse Automation Inc. Conduct Code

Foster the development of a culture reflective of the core values of the business

Complete other duties and projects as assigned

Travel:

Expectation of travel to Eclipse locations is less than 20% of time, however may be exceeded in exceptional circumstances to meet organizational needs

What We're Looking For:

Education

Diploma in Mechanical, Electrical or software technology, Business Administration or equivalent experience

Proficient in Microsoft Project or equivalent planning tool.

Solid Works and/or AutoCAD would be a definite asset

Preference given to PMI candidates

Experience

Project…