Job specializations:
-
Business
Office Administrator/ Coordinator, Business Administration -
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Cambridge, ON Contract CA $55 - CA $65 / hour
Contract
Industry: Manufacturing
Location: GTA West, Ontario
Work arrangement: 5 days onsite
Contract: 6 months
The Project Coordinator will support the SAP Program Director and project management team by handling recurring administrative and coordination responsibilities. The role focuses on preparing governance meetings, collecting workstream updates, maintaining project documentation and onboarding incoming resources. It is an execution support role, not a strategic PMO or SAP technical delivery position.
Key Responsibilities Project Administration and Resource Onboarding- Coordinate onboarding of project team members, consultants and external resources.
- Arrange access, Teams channels, SharePoint folders, documentation repositories and distribution lists.
- Ensure incoming resources receive the information and access they need to become productive.
- Prepare recurring governance meetings, including agendas, presentations, status reports and supporting materials.
- Request updated slides and project information from workstream leads before meetings, and consolidate updates into executive-ready presentations.
- Schedule meetings, coordinate participants and distribute materials.
- Record decisions, minutes, actions, owners and deadlines; follow up on outstanding items.
- Coordinate with leads across Testing, Data Migration, Integration, CSV, Training and Change Management.
- Request and consolidate updates on deliverables, milestones, risks and outstanding activities.
- Track action items, follow up with responsible stakeholders, and identify missing or overdue information for escalation.
- Support communication among the Program Director, Project Manager, workstream leads and other stakeholders.
- Maintain action logs, meeting records, trackers and project documentation.
- Support Steering Committee and executive reporting materials.
- Assist with coordination for testing, data migration, cutover preparation and go-live readiness.
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