Privacy Policy

Overview

This Privacy Notice is for users of the Cambridgeshire Local Medical Committee Limited ("Cambs LMC") website and clients of Cambs LMC Limited.

It explains the privacy choices you have when using the Cambs LMC website and informs you about your rights under the retained EU law version of the General Data Protection Regulation ((EU) 2016/679) ("UK GDPR") and the Data Protection Act 2018.

Why we are providing this Privacy Notice

We are required to provide you with this Privacy Notice by Law. It explains how we use any personal data we hold about you.

The Law states:

• We must let you know why we collect personal information about you;
• We must let you know how we use any personal information we hold on you;
• We need to inform you in respect of what we do with it;
• We need to tell you about who we share it with or pass it on to and why; and
• We need to let you know how long we can keep it for. We understand how important it is to keep your personal data safe and secure and we take this very seriously. We have taken steps to make sure your personal data is looked after in the best possible way, and we review this regularly.

Please read this privacy notice (‘Privacy Notice’) carefully, as it contains important information about who we are, your rights and how we use the personal data we collect, store and process on your behalf.

We are Cambridgeshire Local Medical Committee Limited ("Cambs LMC") and our registered address is The Card Room, The Officers’ Mess, Royston Road, Duxford, Cambs, CB22 4QH
. We are a company registered in England and Wales as a Company Limited by Guarantee No. .

Some terms used in this Privacy Notice:

"Personal data" means personal information about an individual that can be used to identify a person.

Data Protection

If you have a query or need any further information about this Privacy Notice or wish to make a complaint, please email our Data Protection Lead, Suzy Stoodley at office or write to The Card Room, The Officers’ Mess, Royston Road, Duxford, Cambs, CB22 4QH
.

• Your name;
• Your practice/company address (if applicable);
• Your home address (if supplied by you);
• Your email address (work or personal / both – if supplied by you);
• Your phone number (work or personal mobile / both – if supplied by you).

If you are a member of one of the sub committees, we will also hold additional information needed to pay sessional payments:

• National insurance number (if on payroll);
• Date of birth and gender (if on payroll). We will only disclose this information to third parties to comply with contractual duties e.g. external payroll provider.

If you are a member of the LMC Board, we will also hold additional information needed to comply with your legal obligations as a company director:

• Photo identification and proof of address;
• Any other information required by Companies House.

This policy will be reviewed and updated in line with GDPR guidance. We will only disclose this information to third parties to comply with contractual duties e.g. Companies House.

We will usually collect personal data from you when you:

• Make a request for us to contact you
• Instruct us to carry out work on your behalf
• Ask us to send you information you have requested
• Request password access to resources on Cambs LMC website

We may also collect information about you from publicly accessible sources such as Companies House in order to carry out work on your behalf.

The law says we need a legal basis to collect your personal data. We may collect your personal data when:

• You have given your consent
• We have a legal obligation to do so
• We have a legitimate interest to do so (where we have a business or commercial reason) and this is not overridden by your fundamental rights and freedoms.

We only use your information to carry out the duties of the LMC as detailed above:

• Providing you with information on local and national policies and contract changes in the form of newsletters and electronic correspondence.
• Providing pastoral care and support using the method…