Contract Administrator

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Job Description:

The Contracts Administrator is responsible for reviewing, negotiating, and managing customer and subcontractor contracts within an assigned geographic area, typically supporting one or a small number of CTCs. This position supports the full lifecycle of contract activities and ensures compliance with company standards, legal requirements, and customer obligations. The Contracts Administrator negotiates agreements within established parameters and authority limits and escalates contracts outside those limits to the Manager, Contracts Team Lead or Legal.

The role collaborates closely with Sales, Operations, Legal, and customers to support Convergint’s business objectives and mitigate contractual risk. This position has no supervisory responsibilities.

Essential Duties And Responsibilities Contract Review, Negotiation, and Risk Management

• Review and negotiate project-specific agreements, purchase orders, subcontracts, NDAs, lien-related documents, insurance requirements, and other assigned contract types within established authority limits and guidelines.
• Escalate agreements that fall outside approved parameters, contain non-standard terms, exceed assigned dollar thresholds, or otherwise require higher-level review.
• Prepare and revise contract addendums based on company standards and approved language.
• Identify and communicate contractual risks related to items such as payment terms, indemnity, or insurance requirements.
• Provide guidance to internal stakeholders on contract interpretation and procedural requirements.
• This role does not review or evaluate statements of work for scope accuracy; scope validation is the responsibility of the business (Sales/Operations).

Contract Lifecycle Management

• Ensure timely and accurate processing of contract documents, including initial intake, internal routing, negotiation, signature execution, and related documentation.
• Maintain contract status and associated documentation in iReview, ensuring that contract histories and required materials are complete and current.
• Use supplemental logs or trackers when required by a specific CTC or internal process.
• Support consistent execution of contract workflows in accordance with company policies and standards.

Insurance, Bonding, and Compliance Support

• Request and obtain certificates of insurance needed for customer or project-specific requirements.
• Coordinate bonding requests (including bid, performance, payment, and warranty bonds) within delegated authority limits.
• Ensure contract terms align with insurance and bonding requirements and elevate exceptions when needed.

Government, Regulatory, and Prevailing Wage Support

• Assist with preliminary notice filings, tracking, and coordination with AR, NCS, Legal, and Operations.
• Support prevailing wage requirements, including wage determinations, reporting, and documentation needs.
• Assist with subcontractor onboarding by ensuring required documentation (licenses, W-9, COIs, NDAs/MSAs, safety documents) is collected and compliant.

Cross-Functional Collaboration and Customer Engagement

• Work closely with Sales, Operations, Legal, and other internal partners to support timely and accurate contract handling.
• Communicate professionally with customers regarding contract requirements, documentation needs, and status updates.
• Support Sales and Operations with RFP reviews (limited to contract terms), prequalification forms, and customer portal requirements.
• Provide assistance to project teams with documentation related to compliance, insurance requirements, and customer obligations.

Required

Skills and Qualifications

• Experience in contract management, commercial negotiation, or related responsibilities (specific years of…