Staff Accountant - Accounts Receivable

Job Description:

We are seeking a detail-oriented and organized Staff Accountant specializing in Accounts Receivable who will be responsible for ensuring all consumer payments are properly safeguarded per FDCPA, Company, and Client requirements. Ensuring the processing of all client invoices and adjustments in a timely manner over multiple companies and departments using multiple processing platforms at the client’s direction for invoice submittals. This position will confirm client payment files and remit client funds as specified by the client.

The position will be responsible for the processing, posting, and reconciliation of all debtors, consumer, and client payments received in any payment form to the appropriate bank account and client/consumer maintenance system. The Staff Accountant
- Accounts Receivable will assign general ledger account coding to revenue and receivable transactions and enter transactions into the account system. This position will provide support and work coverage in tasks primarily completed by Payments Processors.

The Staff Accountant
- Accounts Receivable is a US based onsite role located at our Cedar Falls, IA office.

Consumer Payment Processing:
Ensure the proper safeguarding, processing, and depositing of all debtors, consumer, and client payments received for all payment types per company policy and client mandated requirements. Provide dual controls for all incoming payments by opening mail in secure room with Administrative Office Support Specialist. Daily processing of consumer payments which entails locating the correct account within multiple databases, verifying payment amount, and applying payment to appropriate debt.

The types of payments processed include but are not limited to:

• Mailed in payments
• Payments forwarded from Attorneys’ Offices
• Auto Pay’s (Checks by phone)
• Prior day exceptions
• Paid Client (PC) reported payments
• Returned Checks (NSF)
• Credit Card Chargebacks

Creation of daily bank deposits, both physical and electronic. Physical deposits require verifying that all cash payments received are accounted for and totaled for deposit. Electronic deposits require the scanning of all check items and uploading of an image file directly to the bank. Client specific processing of payments to meet deadlines for month end cutoffs. Review and process all operations submitted consumer payment refund requests or stop pay requests to ensure timeline processing meets client requirements and held days for NSF protection.

PAROR tracking review and verify all paid agency over payment refunds from client and consumer activity for prior week to ensure any over payments are processed back to the proper recipient per client / consumer / compliance deadlines and retaining all required documentation for audit purposes. Provide guidance to Client Relationship Management team on existing clients and how to process or return recalled, closed, or inactive consumer accounts for proper consumer debt posting in client system.

Daily reconciling and recording of all consumer payments and deposits between bank, collection system, and general ledger. Areas to balance include but are not limited to:

• Lockbox Balancing
• Credit and Debit Card Balancing
• Overall Daily Balancing

Create and post journal entries to general ledger for all payment processing activity for prior business day. Reconcile banking activity detail for NSF or chargeback transactions. Prepping files and documentation for the balancing of all clearing accounts:
Cash, NSF, Credit Card. Verify and consolidate refund payable listing for Finance Management approval to print and issue Consumer refund checks from general or client specific trust account and provide Positive Pay…