HR & Finance Admin

Key Responsibilities

Inbox Management

• Monitor HR and Payroll inboxes, respond to general queries, and signpost information as required.

Joiners & Leavers

• New Joiners: Communicate with new staff before and after their start, providing necessary information and collecting details for HR and Finance.
• Liaise with local Office Managers and IT team to ensure timely setup.
• Set up timesheet system and provide instructions.
• Track and report on offers and new joiner status.
• Leavers:Ensure removal from IT systems and return of equipment.
• Liaise with Office Managers and remove leavers from benefit plans.

Systems Updates & Reporting

• Maintain HR Information System with accurate joiner/leaver data; produce regular and ad hoc reports.
• Update Performance Management system for leavers, joiners, and promotions; initiate review forms and monitor completion.
• Update intranet with HR and Finance policies and procedures.

Benefit Administration

• Manage healthcare plans, lunch vouchers, cycle-to-work schemes, pensions, and other local benefits.
• Add new joiners and remove leavers from plans.

Documentation

• Produce standard documents such as employment confirmation letters and work experience paperwork.

Holiday Administration

• Review and approve holiday requests.
• Conduct monthly holiday reconciliation and manage carry-forward processes.

Recruitment

• Sort initial applications for London office.

Training

• Schedule group training courses, send invitations, and track attendance.

Timesheets & Project Administration

• Open new projects, add staff, approve timesheets, and follow up on submissions.

Engagement Letters

• Follow up with Partners for completion and maintain records.

General Support

• Provide administrative assistance to HR and Finance teams as required.

• Highly organised, proactive administrator with excellent attention to detail.
• Strong communication and interpersonal skills; confident interacting at all levels.
• Ability to prioritise, work independently, and take ownership of tasks.
• Analytical skills and confidence with data and systems.
• Integrity and discretion in handling confidential information.
• Proficiency in MS Office (Excel, PowerPoint, Word).

The SR Group (UK) Limited is acting as an Employment Agency in relation to this vacancy.