Associate – Data & Systems

Project Associate – People Data & Systems

6-month fixed term contract

Based in Central and West London – Hybrid, 2x days a week

Start ASAP – ideally before Christmas

A fast-growing organisation operating across the UK and Europe is looking for a Project Associate (People Data & Systems) to play a vital role in strengthening the foundations of its People function.

As the business scales, its people data, systems, and documentation need to keep pace. This six-month project role offers a unique opportunity to step into a hands‑on, high‑impact position where organisation meets investigation and structure brings clarity.

Working as part of a collaborative People team, the Project Associate will partner closely with senior stakeholders and a dedicated project lead to repair historic gaps, organise fragmented records and bring consistency to how people information is captured and maintained. The goal is simple but powerful: build a single, trusted source of truth for employee data and leave behind clean, accurate and reliable records that reflect the organisation today.

This is a practical, detail‑driven role for someone who enjoys untangling complexity and bringing order to chaos. Key areas of focus include:

• Locating and pulling together data from contracts, spreadsheets, payroll files, shared drives, archived emails and legacy systems.
• Logging findings in a structured way to highlight gaps, inconsistencies and sources.
• Updating and back‑dating records within the HR system in line with agreed standards.
• Running reconciliations (e.g. HR system vs payroll) and clearly flagging discrepancies.

• Auditing employee files and document packs across locations and entities.
• Identifying missing, outdated or inconsistent documentation.
• Reorganising and renaming digital files into a consistent, logical structure.
• Maintaining trackers and audit logs to demonstrate progress and outstanding actions.

• Collating and organising current and historic employment contracts.
• Creating comparison schedules to highlight key differences and anomalies.
• Ensuring data and file structures are accurate and review‑ready.
• Supporting the preparation of employee lists and documentation for future work.

• This is an investigative, practical role with plenty of autonomy once priorities are clear.
• You’ll work closely with the project lead while being trusted to manage tasks independently.
• You’ll take a careful, methodical approach and handle sensitive information with discretion.
• You’ll thrive in a role where precision and organisation really matter.

• Experience working with people data, HR systems or structured datasets (experience with HiBob is a plus).
• Strong spreadsheet and organisational skills, with confidence managing trackers and file structures.
• A naturally systematic approach – you enjoy improving processes and leaving systems better than you found them.
• High levels of professionalism and confidentiality.
• Curiosity, persistence and a genuine satisfaction in getting to the bottom of messy histories.

By the end of the contract, your work will have:

• Created a single, accurate source of truth for people data.
• Closed historic gaps in employee records.
• Supported future contract harmonisation and data consistency.
• Strengthened compliance, insight and reporting across the business.
• Made a lasting impact on the effectiveness of the People function.