Construction & Facilities Manager

Responsibilities

The Construction & Facilities Manager oversees tenant improvement projects, construction activities, and facilities maintenance across the company's portfolio of approximately 130 leased locations and 7 owned properties.

This role manages approximately 5–7 concurrent tenant improvement projects across multiple locations while establishing and overseeing preventive maintenance programs, building condition assessments, and capital improvement plans for the company's owned properties. The position is responsible for ensuring projects are completed on time and within budget, maintaining building systems, managing vendors, and controlling construction and facilities-related costs.

Construction & Project Management

• Manage 5–7 concurrent tenant improvement, renovation, and office build-out projects across multiple locations.
• Oversee project planning, budgeting, scheduling, contractor selection, construction, and closeout.
• Review bids, proposals, contracts, change orders, and invoices for accuracy and budget compliance.
• Coordinate architects, engineers, contractors, landlords, and internal stakeholders.
• Monitor project progress, address delays, and ensure compliance with applicable codes, permits, and safety requirements.
• Manage tenant improvement allowances and landlord reimbursements.
• Maintain project budgets, schedules, and status reports.
• Assist with property condition assessments and facilities-related due diligence for acquisitions.

Facilities & Preventive Maintenance

• Establish and oversee a comprehensive preventive maintenance program for the company's 7 owned properties.
• Assess building conditions and identify deferred maintenance, repairs, and capital improvement needs.
• Develop annual maintenance budgets and multi-year capital expenditure plans.
• Coordinate maintenance and repairs involving HVAC, electrical, plumbing, roofing, life safety systems, and other building components.
• Schedule required inspections and preventive maintenance to minimize equipment failures and costly emergency repairs.
• Manage maintenance vendors, service contracts, warranties, and contractor performance.
• Track maintenance completion, outstanding issues, and building system conditions.

Leased Portfolio Support

• Coordinate construction, tenant improvements, and facilities-related issues at leased locations, as needed.
• Work with landlords and property managers to resolve maintenance issues and fulfill lease-related responsibilities.
• Monitor landlord construction commitments and outstanding repairs.
• Support office openings, relocations, expansions, and closures.
• Budgeting, Vendor & Financial Management
• Develop and monitor construction, maintenance, and capital expenditure budgets.
• Obtain competitive bids and negotiate vendor pricing and scopes of work.
• Review invoices, monitor expenditures, and investigate budget variances.
• Establish preferred vendor relationships and consistent service standards.
• Maintain accurate records of projects, contracts, inspections, warranties, and maintenance activities.
• Identify opportunities to reduce costs, improve building performance, and extend equipment life.

Cross-Functional Coordination

• Partner with Corporate Real Estate, Operations, Accounting, and local office leadership to coordinate projects and maintenance activities.
• Establish clear processes for reporting issues, scheduling work, obtaining approvals, and confirming completion.
• Provide regular updates on project status, maintenance compliance, property condition, and anticipated expenditures.

Measures of Success

• Tenant improvement projects completed on schedule and within approved budgets.
• Preventive maintenance completed on time at owned properties.
• Reduced emergency repairs, deferred maintenance, and avoidable building system failures.
• Accu…