Procurement Specialist

Job Description

Our municipal client is seeking an entry-level Procurement Specialist / Contract Administrator to support procurement and contracting activities. The ideal candidate will have basic knowledge of procurement processes, strong organizational skills, and attention to detail. This role supports purchasing activities while ensuring compliance with municipal policies and applicable regulations.

Key Responsibilities

• Support procurement activities from request intake and sourcing through bidding, contract review, and execution.
• Coordinate with internal stakeholders to confirm purchasing requirements, specifications, budgets, and timelines.
• Assist with supplier research, vendor evaluations, RFQs, RFPs, and bid analysis.
• Support contract preparation, negotiations, documentation, and execution.
• Maintain accurate procurement records and contract files for compliance and audit purposes.
• Monitor vendor performance, address issues, and elevate concerns as needed.
• Identify opportunities to improve purchasing efficiency and reduce costs.
• Provide guidance to internal stakeholders on procurement procedures and best practices.

Qualifications

• Basic or introductory knowledge of procurement, purchasing, or contract administration.
• Strong communication, organizational, and documentation skills.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Ability to manage multiple tasks and collaborate with internal teams and vendors.
• Relevant education, coursework, internship, or administrative experience is preferred.
• Must be available to start within two weeks and work a full-time Monday–Friday schedule.

Our partner has areas for professional growth within a collaborative working environment!!