Accounts Payable Invoice Administrator

Position: Accounts Payable Invoice Administrator (Permanent)
Axon Moore are delighted to be recruiting for an Accounts Payable Invoice Administrator to join a fast growing, award winning business based in Chester.

Objectives of the role

• Ensuring the sales administration is carried out efficiently, accurately and to timescales

• Efficient processing of invoices received from suppliers, ensuring correct levels of approval and correct coding to the accounts

• Ensuring all payments are prepared to supplier terms, and all cash receipts are received promptly, coded correctly, and reconciled

Key Responsibilities

• Validate and process weekly sales declarations, ensuring discrepancies are queried and VAT is treated correctly

• Reconcile cash receipts to the declarations, request, and report variances and shortfalls

• Ensure accuracy of invoices to operators for their fees

• Process supplier invoices/credit notes onto the system for approval according to established limits

• Preparation of operator and supplier payments proposals ensuring payments are made to correct payment terms

• Process employee and company credit card expenses, ensuring adherence to company policies and VAT guidelines

• Review and reconcile vendor debit balances and supplier statements, ensuring suppliers are chased for return of any refunds due

• Processing of cash receipts and payments from bank statements

• Ensuring cash in transit and fee control accounts are reconciled on a regular basis

• Reconciliation and resolution of unallocated cash account

• Assist in resolving customer and supplier queries

• Vendor reconciliations on DD accounts

• To drive a culture of continuous improvement within the team and promote across the business

• Build strong relationships within the team, the office, the company and external contacts

• Assisting with the annual company audit in providing information to auditors

• Other ad hoc duties including covering other departmental roles, tasks and project work as required

Skills and Experience

• Accuracy and attention to detail is critical to this role

• Organisational skills and ability to work to tight timescales

• Excellent communication and customer service skills both verbal and written

• Ambitious, confident and a quick learner

• Good team player who seeks to assist colleagues and has strong interpersonal skills

• Confident, enthusiastic and willingness to engage with their values

• Flexibility to cover other department tasks or assist as required

• Excel skills essential, accountancy system skills essential, preferably MS Dynamics NAV or Business Central

This role will pay up to £24,000 DOE + is based full time out of their stunning offices in Chester