Legal & Executive Support Specialist

Position: Legal & Executive Support Specialist 2026-02620
GENERAL DESCRIPTION

The Wyoming Retirement System (WRS) is seeking a qualified candidate to provide comprehensive administrative and functional legal support to the WRS General Counsel, as well as provide administrative support to the WRS Executive Director and senior management team. This role facilitates essential legal workflows, including investment documentation, contract and procurement tracking, administrative hearings, rule-making processes, and public records coordination.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457(b) plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE!  for detailed information, or you can watch this short video to learn about our benefit package!

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: compensation calculator.wyo.gov

Human Resource Contact:
Ryan Scheer, ryan.scheer2

ESSENTIAL FUNCTIONS

• Executive & Legal Administrative Support:
  Deliver comprehensive administrative assistance to the General Counsel, Legal Department staff, and Executive Management team.
• Investment Legal Documentation:
  Assist the General Counsel in drafting, assembling, reviewing, and executing legal documents related to WRS investment operations.
• Contract & Procurement Management:
  Facilitate vendor contracting workflows, including preparing Requests for Proposals (RFPs) and Bid Waiver proposals; track contract deadlines and renewal schedules.
• Administrative Hearings & Rule-Making:
  Coordinate communication, scheduling, and logistical preparation for administrative hearings and the agency administrative rule-making process.
• Public Records Coordination:
  Facilitate and monitor timely agency responses to public records requests in compliance with statutory requirements.

PREFERENCES

Preference will be given to candidates with prior experience providing high-level administrative or functional support within an executive management team, corporate legal department, or public agency setting. Ideal applicants will demonstrate exceptional organizational abilities, attention to detail, and the capacity to prioritize and manage competing priorities independently. Strong oral and written communication skills are essential, alongside sound judgment in handling sensitive and confidential matters.

Additionally, preference will be extended to individuals who possess proven problem-solving and troubleshooting capabilities, as well as a demonstrated familiarity with the Wyoming Retirement System (WRS) and a commitment to its mission and values.

KNOWLEDGE

• Legal & Administrative Expertise:
  Sound knowledge of core legal concepts, terminology, principles, and procedural workflows.
• Investment & Agency Familiarity:
  Understanding of institutional investment concepts, the Wyoming Retirement System, and relevant Wyoming Statutes, agency policies, and procedures.
• Executive & Legal Support:
  Demonstrated experience delivering high-level administrative support, customer service, and coordination to an executive leadership team or legal counsel.
• Interagency & System Navigation:
  Proven ability to navigate state databases, records systems, and intergovernmental agency processes.
• Technical Proficiency:
  Advanced proficiency in Microsoft Office (specifically Excel and Word) alongside hands-on experience managing digital records and database management systems.

MINIMUM QUALIFICATIONS Education

Bachelor's Degree (typically in Business)

Experience

0-1 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

Education & Experience Substitution

3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

Certificates, Licenses, Registrations

None

PHYSICAL WORKING CONDITIONS

• Environment:
  Standard professional office setting.
• Physical Demands:
  The employee may sit comfortably to perform the majority of the work; however, physical mobility including walking, standing, bending, driving an automobile, and carrying light event items is regularly required.
• Travel:
  Some travel may be required.

NOTES

• FLSA:
  Non-exempt
• Background Check:
  Hiring is contingent upon…