Clinical Research Budget Administrator

Clinical Research Budget Administrator

Develop and manage clinical trial budgets based on study protocols, anticipated procedures, and study requirements. This role involves negotiating budgets with sponsors and external stakeholders, and maintaining accurate financial records throughout the study lifecycle.

Responsibilities

• Develop clinical trial budgets based on study protocols, anticipated procedures, and study requirements.
• Negotiate clinical trial budgets with sponsors and external stakeholders.
• Review protocols and translate study requirements into accurate clinical trial budgets and billing structures.
• Determine which study costs are invoiceable versus included within per-patient or procedural fees.
• Enter finalized budgets into the clinical trial management system and maintain accurate financial information throughout the study lifecycle.
• Review budget and protocol amendments to determine necessary updates within the clinical trial management system.
• Perform and/or interpret Coverage Analyses, also known as Medicare Coverage Analyses (MCA).
• Maintain detailed documentation of budget activity, negotiations, handoffs, and significant updates.
• Communicate budget status and changes with study teams, departmental contacts, sponsors, and internal stakeholders.
• Manage a portfolio of studies and priorities across assigned departments.
• Contribute to the development and improvement of workflows surrounding clinical trial budgeting and billing.
• Work toward the team's goal of completing clinical trial budget negotiations within approximately 90 days while managing study-specific exceptions.

Essential Skills

• Proficiency in budget development and negotiation.
• Experience in performing Coverage Analysis.
• Minimum of 2 years of experience in clinical research, possibly in research operations such as a coordinator or regulatory role.
• Proficiency in Microsoft Excel, including basic formula use.
• Strong written and verbal communication skills.
• Ability to work with multiple software systems and learn new systems quickly.

Additional

Skills & Qualifications

• Bachelors Degree is required OR 6 years of relevant experience in lieu of education.
• Experience in clinical research, particularly with budgets, billing, accounting, finance, financial analysis, or a related field.

Work Environment

This is a hybrid position requiring 50% on-site presence. Enjoy long-term growth opportunities, comprehensive tuition remission, retirement plans, and paid time off including vacation and sick time.

Job Type & Location

This is a Contract to Hire position based out of Cincinnati, OH.

Pay and Benefits

The pay range for this position is $29.00 - $34.00/hr individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Final date to receive applications

This position is anticipated to close on Nov 20, 2026.

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