Contract Administrator

Equans is looking for a Contract Administrator in Clearwater, FL!

The Equans Group is a world leader in the energy and services industry. The Group operates in 20 countries and has 90,000 employees on 5 continents. Equans designs, installs, and delivers customized solutions to improve its customers' equipment, systems, and technical processes and optimize their use in the context of their energy, industrial, and digital transitions. Active in Canada and the United States for more than 30 years, Equans Services is the partner of businesses, industries, and institutions that want to move towards more connected buildings, manage their facilities efficiently, and decarbonize transportation infrastructure and mobility.

We design, install, and maintain custom solutions to improve our customers' facilities, systems, and infrastructure.

The core offerings are focused on the following areas:

• Integrated Asset and Facilities Management
• Operation and maintenance of buildings and equipment
• Energy efficiency solutions and sustainability plan
• Building automation and controls
• Solutions for transportation and mobility

To learn more, visit

Summary

The Contract Administrator provides comprehensive administrative and operational support to the Facility Management teams in a manufacturing environment. This role ensures smooth daily operations by managing documentation, coordinating schedules, maintaining records, supporting compliance, and facilitating communication between the shop floor, management, and external stakeholders. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced industrial setting.

Description

• Support the preparation and management of schedules, work orders, and related documentation in the computerized maintenance management system (CMMS).
• Support the planned maintenance program by generating work orders and entering details into the CMMS.
• Key point of contact for vendors including onboarding, orientation and compliance management.
• Prepare and manage financial documentation in the ERP including purchase requests, purchase order and receipts.
• Support health, safety, and environmental (HSE) compliance by maintaining training records, incident logs, and audit documentation.
• Handle incoming correspondence, manage shared inboxes, and serve as a point of contact for internal departments and external vendors/suppliers.
• Maintain accurate databases for employee training certifications, equipment maintenance logs, and process documentation.
• Assist with onboarding of new facilities staff by preparing paperwork and coordinating orientations.
• Generate and distribute KPI compliance reports, maintenance records, and performance dashboards.
• Support continuous improvement initiatives (Lean, Six Sigma, 5S) through data collection and administrative coordination.
• Perform general administrative duties including travel arrangements, expense processing, and office supply management for the manufacturing site.

Requirements

• High school diploma or equivalent;
  Associate’s degree in Business Administration, Supply Chain, or related field preferred.
• 2+ years of administrative experience, preferably in a manufacturing, industrial, or production environment.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and experience with ERP/MRP systems.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines in a dynamic facility operations setting.
• Strong written and verbal communication skills; ability to interact effectively with technicians, management, vendors and client representatives.
• High attention to detail and accuracy in data entry and documentation.
• Ability to maintain confidentiality and handle sensitive information.
• Experience in a…