Facilities Coordinator

Join Colchester Institute – Where Your Career Makes a Difference

At Colchester Institute is seeking a proactive and organised Facilities Coordinator to support the planning and delivery of small works and reactive maintenance across all college sites. In this key role, you will coordinate external contractors, support summer works planning, and ensure maintenance activities meet health and safety standards and the needs of teaching and learning.

This role is ideal for someone who thrives in a varied, hands‑on environment and enjoys working collaboratively within a busy Facilities team.

• Act as the main point of contact for external contractors, raising purchase orders, scheduling visits and overseeing on‑site work.
• Maintain accurate documentation for all works using shared systems, supporting trend analysis and departmental planning.
• Conduct building inspections and site visits across all campuses and leased buildings.
• Ensure all contractors follow required health & safety processes, including permits to work and RAMS.
• Work closely with the facilities management team, helpdesk and contracts coordinators to support smooth day‑to‑day operations.
• Deliver excellent customer service to staff, students and visitors as part of the wider estate team.
• Assist in managing the college’s pool vehicle fleet, ensuring proper maintenance and up‑to‑date driver records.
• Support the updating and communication of departmental policies and procedures.
• Maintain and develop your own professional skills and knowledge.
• Promote and uphold the College’s Safeguarding, Diversity, Equity & Inclusion, Values and Health & Safety policies.

• Experience in facilities coordination, property maintenance, or a similar role.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Confidence working with external contractors and monitoring work quality.
• Good understanding of health & safety requirements, including RAMS and permit‑to‑work systems.
• Strong communication and interpersonal skills.
• Ability to carry out site visits and building inspections across multiple locations.
• Competent IT skills with experience maintaining accurate records and documentation.
• Ability to work collaboratively as part of a team.

• Experience working in an educational or multi‑site environment.
• Knowledge of planned and reactive maintenance processes.
• Understanding of fleet or vehicle administration.
• Experience using facilities management or helpdesk software.
• Relevant H&S training or qualifications (e.g., IOSH).

• Supportive and collaborative team environment
• Opportunities for professional development
• A role where your work directly supports the student and staff experience

All applications will be assessed against the stated essential requirements, so please ensure your CV clearly demonstrates how you meet them.

We do not engage with recruitment or search agencies unless they have been officially contracted in line with our PSL.