Accounts Receivable and Billing Specialist

Location: Allenspark

Job Summary

OIT Finance and Procurement Operations encourages applications for an Accounts Receivable and Billing Specialist! This team supports the mission and vision ofOIT, the campus, and the University with high-quality administrative and financial services. As part of that support,this position will be responsible primarily for the billing and revenue collection and will assist OIT managers and directors in by modeling, calculating, and recommending service rates to enable them to provide quality service to the campus.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals with disabilities.

Who We Are Vision:

• The Office of Information Technology is a strategic, inclusive and innovative partner in advancing learning and discovery in orderto enable CU Boulder to be a premier public university.

Mission:

• The Office of Information Technology enables campus priorities by providing high-value IT services and solutions.

Values:

• Trust, as a foundation for how we engage with one another andwith campus partners, along with
• Avid curiosity in how to better support the campus and our stakeholders while
• Fostering empowerment and authentic engagement amongst ourselves and
• Celebrating inclusivity that promotes a sense of belonging while acknowledging that each person is unique and valued.

Strategy:

• OIT will advance learning and discovery by delivering high-value reliable IT services and solutions that:
• Provide a fluid and adaptable academic and student experience
• Enable research competitiveness and
• Deliver core infrastructure and enterprise IT services for business effectiveness

What Your

Key Responsibilities Will Be Accounts Receivable and Billing

• Serve as lead billing position for all OIT fee for initiatives or services, cost transfers, and other revenue arrangements,including customers external to the university.
• Manage the revenue collection cycle for all OIT departments.
  
  This includes but is not limited to: invoice creation and distribution, verify amounts to charge customer against OIT service owner supporting documentation, create revenue and expense journal entries for general ledger upload, track payment collection for customers external to the university and communicate with service owners if a customer is delayed or missing a payment.
• Enter cost transfer journal entries for OIT managed services or software that involve allocating a portion of cost to other university or system departments (ex. Service Now, Zoom, Crafty Penguins).
• In collaboration with the procurement and financial analyst teams, review, reconcile, and clear all OIT expense clearing accounts, including unit specific clearing accounts.

Lead on OIT Rate-Setting Process

• Serve as subject matter expert and lead rate modeling and calculation process under the direction of the Associate Director and Assistant Vice Chancellor. Make current state andfuture-looking recommendations to the Associate Director and Assistant Vice Chancellor based on analysis.
• Using input from OIT service managers and using Uniform Guidance rules as interpreted by the Campus Controller's Office(CCO), create rates for OIT fee-for-service offerings to customers on an annual basis. Consult with the CCO regarding any potential policy violations. Confirm that OIT program managers are aware ofany rate changes, including amounts to charge to University vsnon-University customers.
• Lead all OIT analysts through the rate creation process for anyfee-for-service operations within the units for which they are responsible. Ensure that peer analysts and speedtype managers areaware of University and federal rules surrounding fee-for-service operations. Act as a resource for their strategic, policy or compliance questions. At the direction of the Associate Director and Assistant Vice Chancellor, assist with any potential audit requests.
• Coordinate annual submissions for CCO and Budget and Fiscal Planning (BFP) for all OIT fee-for-service programs.

Process Improvement

• Continuously and proactively review billing, invoicingandreconciling processes for areas of improvement, ways to introduce/refine automation, and reduce manual inputs and improve accuracy.

Provide backup support for financial analysts and accounts payable

• Cross-train and serve as backup financial analysis and…