Payroll Tax Specialist

Payroll Tax Specialist

Job Description

The Payroll Tax Specialist manages complex federal, state, and local payroll tax filings and compliance activities, serving as the subject matter expert on payroll tax regulations and reporting. This role is responsible for resolving tax notices, audits, discrepancies, and agency inquiries, establishing and maintaining payroll tax accounts and registrations, and supporting year-end processing such as W-2s, W-2

Cs, and tax reconciliations. The specialist partners with internal teams and government agencies to address payroll tax and compliance issues, supports payroll tax operations for Financial Management Services (FMS) programs, and drives process improvements that enhance accuracy, efficiency, and compliance, including specialized Fiscal/Employer Agent (FEA) scenarios and caregiver payroll programs.

Responsibilities

• Manage federal, state, and local payroll tax filings and ensure ongoing compliance with applicable regulations.
• Serve as the subject matter expert for payroll tax regulations, reporting requirements, and best practices.
• Research and resolve payroll tax notices, audits, discrepancies, and inquiries from tax agencies.
• Establish, maintain, and update payroll tax accounts and registrations across multiple jurisdictions.
• Support year-end payroll tax processing, including preparation and review of W-2s, W-2
  
  Cs, and tax reconciliations.
• Partner with internal teams to identify, investigate, and resolve payroll tax and compliance issues.
• Work directly with state and federal agencies regarding filings, registrations, and payroll tax matters.
• Support payroll tax operations for Financial Management Services (FMS) programs and related services.
• Identify and implement process improvements that increase payroll tax accuracy, efficiency, and compliance.
• Manage payroll tax compliance for Fiscal/Employer Agent (FEA) programs, including Difficulty of Care payments, family caregiver payroll tax exemptions, tax adjustments and refunds, and other specialized payroll tax scenarios.
• Ensure compliance with IRS Notice 2014-7 and other applicable federal and state regulations affecting exempt payments and caregiver payroll programs.
• Contribute to the development and refinement of payroll tax processes and compliance strategies, providing insights based on multi-state payroll tax operations.

Essential Skills

• 4+ years of payroll tax experience.
• Strong knowledge of payroll processing and payroll tax principles.
• Hands-on experience with multi-state payroll tax compliance and operations.
• Experience managing payroll tax filings, responding to notices, supporting audits, and handling agency communications.
• Solid understanding of federal, state, and local tax regulations related to payroll.
• Strong analytical skills with the ability to interpret complex tax rules and data.
• Effective problem-solving skills to address discrepancies and complex tax scenarios.
• Clear and professional communication skills for collaborating with internal teams and external agencies.
• Ability to work independently and manage priorities in a fast-paced environment.

Additional

Skills & Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field.
• Experience with ADP and/or Cyma payroll systems.
• Experience supporting Financial Management Services (FMS), Fiscal/Employer Agent (FEA), or third-party payroll administration programs.
• Knowledge of W-2 corrections, payroll tax exemptions, and refund processes.
• Familiarity with specialized caregiver payroll programs and Difficulty of Care payments.
• Certified Payroll Professional (CPP) certification.

Job Type & Location

This is a Contract to Hire position based out of Columbia, MD.

Pay and Benefits

The pay range for this position is $31.25 - $33.65/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical
• dental & vision
• Critical Illness
• Accident
• Hospital 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and…