Executive Assistant

Executive Assistant – Irth Solutions

Job Type: Full-Time

Location:

Columbus, Ohio (Preferred);
Open to Eastern and Central Time Zones

Department: G&A

Reports To:

VP, Talent Success in support of the Chief Commercial Officer primarily and the C-Suite executive

Company Overview

Irth Solutions is a software product company developing innovative technology platforms designed to set industry benchmarks. With a strong product culture, collaborative work environment, and significant growth potential, Irth offers an exciting opportunity to work with modern, enterprise-scale data platforms.

Position Summary

Irth Solutions is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to the Chief Commercial Officer (CCO) and supplemental support to the CEO and other senior leaders.

Working closely with the existing Executive Assistant and broader administrative team, this individual will manage complex executive calendars, coordinate travel and events, track meeting agendas and action items, oversee day-to-day office operations, and develop scalable administrative processes.

The ideal candidate is detail-obsessed, able to multitask, self-directed, flexible across leadership priorities, comfortable in a fast-changing, growing organization, and trusted with confidential information. This role is well suited for someone who thrives in a fast-paced, growing organization and enjoys building efficient processes that support executive effectiveness.

This is a full-time position. While there is a preference for candidates within commuting distance of our headquarters in Columbus, Ohio, we are considering all Eastern and Central time zone candidates.

Key Responsibilities 1. Executive Support & Calendar Management

• Manage complex, high-volume calendars for the CCO and supplemental support for the rest of the C-Suite leaders, including but not limited to: scheduling and coordinating meetings, conferences, and calls with internal and external parties across time zones and functions.
• Anticipate and proactively resolve scheduling conflicts and adjustments to ensure optimal time management.
• Prepare meeting agendas and relevant documents for all appointments and events.
• Maintain and track executive agendas, ensuring all key meetings, deadlines, and deliverables are met.
• Provide reminders and follow up on action items from meetings and projects.
• Maintain files, records, and other documents for the executives, ensuring confidentiality and organization.
• Assist with presentations, reports, and other important documents as needed.
• Prioritize competing executive requests, exercising judgment on what should be moved, protected, delegated, or escalated.
• Flex across additional executives and shifting leadership priorities as the organization evolves.

2. Travel & Event Coordination

• Manage travel arrangements, accommodations, and itineraries, covering flights, lodging, ground transportation, and expense documentation.
• Coordinate logistics for internal and external events, including company meetings, conferences, webinars, and team-building activities.
• Ensure events run smoothly and efficiently, managing the setup, equipment, and supplies.

3. Process Improvement & Administrative Infrastructure

• Develop and maintain administrative processes and standard operating procedures (SOPs).
• Identify opportunities for greater efficiency and automation, including through AI tools.
• Create repeatable executive-support practices that can be shared across the team.
• Help establish scalable administrative infrastructure as Irth grows.

4. Office Operations & Employee Experience

• Oversee daily office operations, including office supplies, equipment maintenance, and vendor management.
• Maintain a clean, organized, and productive office environment.
• Manage incoming and outgoing mail and packages, ensuring timely and accurate delivery.
• Coordinate logistics for office supplies, equipment, and materials.

What Success Looks Like

The successful candidate will:

• Ensure the CCO's calendar and schedule are organized, accurate, and aligned with business priorities.
• Provide reliable, proactive administrative support with minimal oversight.
• Help the CCO stay focused by anticipating needs and managing follow-through.
• Establish strong working relationships with the existing Executive Assistant and administrative team.
• Improve administrative workflows through documentation, consistency, and thoughtful use of technology.
• Ensure travel, meetings, events, and office…